• Ensures that all correspondence and documents for supervisors are properly typed, prepared, submitted on time and in compliance with ADBs standards.
  
• Ensures all the incoming mails are logged, properly distributed and brought to the attention of concerned staff, and that all outgoing mails/faxes are delivered on time.
  
• Provides efficient reception services by proper screening of incoming telephone calls, taking accurate messages, dealing with queries from internal/external callers to ensure they are referred in a timely manner to concerned staff.
  
• Ensures the effective coordination of supervisors schedules by maintaining their diaries and arranging appointments, meetings, travel and accommodation as specified by the supervisors and in accordance with ADB procedures.
  
• Ensures the office filing systems and records are properly maintained and updated in accordance with an existing framework for easy retrieval.
  
• Performs certain standard activities such as maintaining adequate stocks of office supplies as required.
  
• Relieves other Administrative Assistants when they are absent, as required.
  
• Performs any other duties as may be required, such as retrieving files/documents for preparation of reports, preparing tables and charts for reports, etc.

Qualifications:

• Suitability to undertake the responsibilities mentioned above at the required level.
  
• At least 3 years experience in a private or public organization prior to joining ADB.
  
• Good typing skills. Good memo composition and editing skills.
  
• Good computer skills. Familiarity with computer systems used generally in multilateral organizations.
  
• Ability to work with individuals from different cultural/national backgrounds. Good interpersonal and communication skills.
  
• Ability to manage priorities and workload within general schedule of work, instructions and standardized practices.
  
• Ability to work with minimum supervision, and maintain composure under pressure.

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