Administrative Assistant
 UNEP
 

 Location : Nairobi , Kenya
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 Experience : 5-10 Years
 Last date of Submission : 12 Aug 2010
 
 Sector : Sustainable Development
 Compensation : Negotiable
 Skill Set : Programme Management
 Nature of Job : Full Time
 
 
 Job Description
 
  • Prepare reports to policy making bodies/management: Prepare quarterly status of the UNEP Environment Fund and other sources of Funding.
  • Prepare Management of Trust Fund and earmarked contribution report of the Executive Director on suggested actions by the Governing Council. Keep track of Trust Fund expiry dates and Liaise with Management Officers on decisions to take; Monitor Programme Support income inflow and outflow for UNEP Trust Funds and each Multilateral Environmental Agreements (MEAs).
  • Analyze and split the shared costs charged on UNON and UNOG to various offices. 2. Financial Reporting: Prepare various financial reports.
  • Provide information on clearing Inter-Office Billing and update on the current status.
  • Analyze general ledger balances on Trust Funds and carry out research on historical data to extract information to assist on closure.
  • Assist in compiling data for meeting of parties of conventions; Maintain decisions of the parties concerning respective Trust Funds and assist in the implementation of the decision in establishment of a reserve; Research, analyze and present information on MEAs Trust Funds
  • Liaise with MEAs offices for timely release of Trust Fund Status and other financial information on their Trust Fund; Keep track of status of contributions for Environment Fund.
  • Review of commitments of projects against cash contributions and report on commitments with no cash contribution.
  • Review of posting of income into Integrated Management Information System against the project organization and programme codes of the Budget Accounting Classifications.
 Candidate Profile
 

Qualifications :

  • Completion of secondary school is required.
  • Supplementary training in administration and accounting is an asset.
  • Minimum of five years of progressively responsible administrative and financial reporting is required.
  • Working experience with the United Nations is an advantage.

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