• Handling of travel desk - Booking / cancellation of air/train tickets and cars (local and outstation) on request from the staff members and based on Travel Authorization.
  
• Organising workshops, seminars, conferences and team visits. Regular liaison with the vendors like hotels, travel agents etc.
  
• Check and process Admin related bills, reconciliation of vendor’s accounts, process travel claims and draft payment requests in ProMS.
  
• Prepare monthly MIS for Kolkata Field Office e.g travel analysis.
  
• Type and prepare documents, reports, statements, letters etc.
  
• Office upkeep and general maintenance. Liaison with the office building authorities, ancillary service providers and security service providers.

Qualifications :

• Complete secondary education with specific additional training in secretarial skills, including computer based applications.
  
• Minimum three years in a comparable position.
  
• Fluency in English is essential.  Knowledge of local working language of duty station an asset.
  
• Organizational abilities
  
• Proven drafting abilities
  
• Proven computer skills, preferably in Windows-based applications.

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