• Accurate record keeping.
  
• Maintaining systems which ensure compliance with legislative requirements and policies relating to document distribution, retention and storage, including meeting papers, minutes, registers and archives.
  
• Collating papers and distributing agenda and papers for key AIA meetings eg SMT, AGM, all staff meetings etc.
  
• Minuting SMT, and all Staff Meetings.
  
• Coordinating logistics for meetings, both on and off-site, including accommodation, meals and hospitality.
  
• Providing ad-hoc support to the SMT
  
• Distribute IS weekly mailing and other key internal communication information internally and to key stakeholder groups.
  
• Coordinating meetings, events and speaking engagements, including organising travel and other necessary arrangements;
  
• Develop effective system to manage and coordinate ND diary ensuring most effective use of time and resources and ensuring sustainability
  
• Maintain a correspondence register and coordinate outgoing correspondence;
  
• Maintain filing and retrieval systems;
  
• Manage and coordinate an effective incoming and outgoing communications and correspondence system
  
• Maintain efficient filing and retrieval systems
  
• Manage incoming telephone calls in a positive manner ensuring all enquiries are dealt with promptly
  
• Collate the quarterly ND report and Dashboard
  
• Other administrative duties as required.
  
• Ensure all key information briefings and research is prepared for ND in advance of ND’s meetings
  
• Prepare presentations, speech notes, powerpoint presentations for ND as needed
  
• Prepare and monitor Board meeting budget
  
• Participate in identified key project teams
  
• Continue to build and maintain EA knowledge and skills.
  

• Demonstrated experience in providing a range of administrative support services
  
• 5-7 years demonstrated experience in an equivalent position.
  
• Demonstrated experience in supporting a team in a PA or secretarial role
  
• Demonstrated experience working with a diverse range of stakeholders
  
• Above average written and verbal communication skills
  
• Good interpersonal skills, including ability to exercise tact, diplomacy and build effective relationships
  
• Demonstrated ability to make sound judgment in a dynamic work environment
  
• Strong sense of discretion and confidentiality
  
• Capacity to show initiative, take a common sense approach and ownership of accountabilities
  
• Above average skills in MS Word, PowerPoint and Excel.
  
• Confidence in using the internet;
  
• Understanding of and commitment to human rights.
  
• Good organising and planning skills.
  
• Typing speed of 60 WPM and above
  
• Microsoft Project 2003 experience
  
• Experience in minute taking.

Interested Candidates Can Send their Resume at:  employment@amnesty.org.au

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