Accounts Payable Coordinator

Crown Agents, United Kingdom

Skill Required:, Finance and Accounts
Preferred Experience: 
2 years of relevant work experience
Closing Date for Applications: 
30th April, 2020

Job Description

Function of the role:

The Finance function’s role is to provide a complete accounting and financial management service to enable the Board and Management to meet statutory requirements and exercise effective financial control over the Crown Agents businesses.

Main purpose of the role:

This role is responsible for performing Accounts Payable (AP) transaction processing responsibilities in a timely and accurate manner, in accordance with defined operating procedures. As a key member of the Finance team, you will join a dynamic and experienced group of professionals that provide support that is imperative to the day-to-day running of the organisation, ultimately influencing the overall success of Crown Agents.

Key Responsibilities:

Invoice Management

  • Register and process supplier invoices and credit notes for all business units, in accordance with the internal department service level agreements
  • Match and process contractor invoices with approved timesheet batches
  • Investigate and resolve invoice and supplier queries, via email and phone in a timely manner
  • Resolution of queries from wider colleagues within the business
  • Monthly reconciliation of supplier statements with system records

Maintain supplier details

  • Create new supplier account records on accounting system in line with internal SLA
  • Review and maintain supplier record data, including bank details and ensuring verification of any changes
  • Ensure vendor master file is accurate and up to date to prevent erroneous payments

Expenses, Credit Cards and Cash Disbursements

  • Releasing and Processing Employee and Contractor expense claims, Credit card returns and Cash Disbursements
  • Ensuring employees return excess cash from advances and reconcile to ledger
  • Enforcing expense, credit card and cash reimbursement policies in line with Financial controls and regulations

Process payments

  • Prepare payment proposals and confirming payment runs following the necessary authorisation procedures
  • Ensure all remittance advice documents are issued to suppliers in a timely manner & all payments, invoices and credit notes are accurately allocated
  • Support Treasury team in providing any additional information requirements for sanction checks required by the processing banks

Month End

  • Ensure all monthly invoices are posted in line with the month end timetable and provide unapproved invoice listing to accounting team


In addition to core responsibilities the AP Coordinator is also responsible for:

  • Scanning relevant documentation e.g. invoices, credit notes, correspondence and forms
  • Retaining, archiving, and updating records relating to Accounts Payable
  • Performing finance duties involving routine calculations, verifications, postings and reports for AP

About you

  • GCSE level including Maths, or equivalent working experience


  • Ideally, min 1,5-2 years experience in ssimilar type of role.


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