This position is located in the United Nations Peacekeeping Force in Cyprus, Nicosia. The incumbent will report to the Warehouse Supervisor or to his/her designate.
Responsibilities:
Assists the Warehouse Supervisor with receiving incoming deliveries, issuing goods, and ensuring proper documentation handling.
Ensures all incoming materials are correctly labeled and stored in designated warehouse locations; participates in periodic physical inventory counts.
Uses standard word processing package to produce a variety of routine correspondence, reports, tables, charts, graphs, etc., in accordance with institutional standards.
Proofreads written products for completeness and grammatical and typographical accuracy.
Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit.
Reviews, records, routes and/or processes mail or other documents; gathers pertinent background material; tracks and monitors follow-up action as required.
receives phone calls and visitors, and responds to routine inquiries and information requests, including drafting routine written responses, or routes to appropriate personnel for handling as required.
Maintains files (both paper and electronic) and databases for work unit.
Updates and maintains large distribution lists; assembles documents, reports and other materials for global dissemination, where possible using electronic formats; coordinates courier services.
Performs basic data entry and extraction functions.
Checks accuracy of simple calculations, coding, data, etc.
Performs a variety of administrative duties (e.g. leave recording, meeting organization, reservations, office supply and equipment orders, etc.); including preparing and/or processing administrative requests/documents (e.g. travel requests, expense claims, vouchers, visa applications, etc.).
Photocopies/scanning a variety of documents and other materials.
Operates and maintains a variety of office equipment in the performance of basic office functions, e.g. photocopier, facsimile, printer, scanner, etc.
Delivers urgent mail/messages.
Operates a forklift to load and transport goods within the warehouse safely and efficiently.
Performs other duties as assigned.
Education:
High school diploma or equivalent is required.
Work Experience:
A minimum of 2 (two) years of progressive responsible experience in general office support or related area is required.
A minimum of two (2) years of progressively responsible experience in logistics, supply chain management or warehouse operations is desirable.
Experience with SAP or similar enterprise resource planning (ERP) system is desirable.
Valid forklift operator license is desirable.
Languages:
English and French are the working languages of the United Nations Secretariat.
