Administrative Officer

World health Organization , Switzerland

Skill Required:, Finance and AccountsHR and Admin
Preferred Experience: 
2 years of relevant work experience
Closing Date for Applications: 
12th November, 2019

Job Description


The Department of Finance ensures that the financial management framework provides the required financial controls, reporting systems and procedures to meet the Organization's needs. It is therefore responsible for WHO's accounting policy and systems, corporate accounting, financial reporting, income and expenditure, donor accounting and reporting and treasury management policies. The Department of Finance has also the responsibility for insurances, compensations and pension services including administration of operations and risk management relating to staff and other financial risks.


  • Monitor statistics of operations, especially of separations, follow up payments outstanding with UNJSPF as well as death cases and missing Payment Instructions with the Operations' Team. Help as needed to clear backlog or to cover colleagues' leave.
  • Follow up critical, complex or sensitive cases or requests that regularly arise.
  • Develops guidelines, documents processes, liaises with counterparts and stakeholders within and outside of the organization and overviews implementation of administrative procedures. Develops training material for Team members and for participants.
  • Monitor the accounts related to validation, restoration, leave without pay and payable to UNJSPF. Analyze and clear reevaluation balances. Reconcile LWOPs with or without Pension contributions. Check schedules and assist during Year End closure.
  • Assist in clearing the Participant Reconciliation Exceptions (PREs) and the audit notes of UNJSPF.
  • Collaborate on IT developments, migration of systems, testing and resolution of issues in reports and interfaces. Design with IT new reports needed in Pensys and in Power BI.



  • Essential: First level University degree in management, business, public administration, finance, legal or other related area.
  • Desirable: Accounting diploma.


  • Essential: A minimum of 2 years of experience in administration, accounts of which 1 year within WHO or UN.
  • Desirable: Proven experience in UN pension or staff benefits administration.


Proven analytical and accounting skills. Ability to analyze data, design and produce reports and documents on technical issues. Ability to review and edit work of others. Sound judgement, courtesy, tact and discretion, client orientation, communication and interpersonal skills are specifically important. Good knowledge of information technologies including use of databases.

WHO Competencies

  • Teamwork
  • Respecting and promoting individual and cultural differences
  • Communication
  • Producing results
  • Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of French.


WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 47,322 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 3013 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.


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