Under the supervision of the First Reporting Officer, the Team Assistant is responsible for financial and administrative support and hands-on transactions in one of the below areas. The application should clearly indicate the area(s) of expertise the application is submitted for. The application can indicate one or more areas, should the candidate meet the requirements and have the required skills and expertise. (Note: the detailed ToRs will be defined at the time of appointment to a post, should the candidate be selected from the roster for a specific job opening in the Division of Financial Resource Management).
Responsibilities:
Assist with financial oversight and compliance monitoring activities.
Provide administrative assistance for the Full Cost Recovery (FCR) framework.
Support maintenance of Bank Master Data (BMD).
Provide assistance in policy development and documentation.
Support implementation of system enhancements aligned with audit findings.
Perform routine administrative tasks to facilitate verification and internal control functions.
Assist with monitoring and reporting on cash holdings.
Provide administrative support for development of long-term financial policies on cash management.
Assist in coordination with financial counterparts and partners.
Support preparation of documentation and logistics for the Investment Committee.
Support monitoring of expenditures and budget allocations for TC resources.
Provide administrative assistance in financial control processes.
Assist with preparation of financial reports for TC programmes and projects.
Perform documentation and administrative tasks to facilitate TC financial operations.
Assist with preparation of expenditure forecasts and staff cost projections.
Support alignment of available funds with assessed contributions for the Regular Budget (RB) and Programme Support Costs (PSC).
Assist in financial clearance and review of programmable funds and reserves.
Support administration of the Regular Programme of Technical Cooperation (RPTC).
Support administration of the Innovation and Transformation Fund (ITF).
Perform routine administrative and documentation tasks to support planning and budgeting activities.
Education:
Completed higher secondary education (high school diploma or equivalent), is required.
Formal administrative/secretarial/clerical training or equivalent, is desirable.
Credit towards total working experience may be considered on a year by-year- basis, up to maximum of four years, for a higher degree education (including first university degree or equivalent diploma and/or master’s degree), in a relevant field to the post.
Work Experience:
A minimum of six (6) years of working experience in the related fields such as in finance, accounting, payments and audit of the post, is required.
Experience in office procedures and practices, preferably within the UN system or in a multicultural environment, is required.
Experience with financial management, accounting standards (IFRS and/or IPSAS), budgeting, and fund administration in practice and/or international organizations is desirable.\
Experience and proficiency in using Microsoft Office (Outlook, Word, Excel and PowerPoint), internet, is required.
Experience with SAP or similar ERP software is desirable.
Languages:
Fluency in written and spoken English is required.
Fluency and/or working knowledge of another official UN language is desirable.
