As an Associate Project Officer, you will provide support and coordination to the portfolio performance of the division by performing specific responsibilities. You will work independently and collaboratively to carry out a full spectrum of operational, analytical, knowledge and other support for the effective functioning of the team. You will provide technical assistance in project processing, administration, and contract administration
- Support the processing, implementation, and administration of investment projects, TA projects, and assist in portfolio management and sector work and activities, focusing on the energy sector.
- Support portfolio management and project administration with tasks including, but not limited to: (i) monitoring the progress of assigned projects and preparing project performance reports; (ii) preparing annual forecasts of contract awards and disbursement, identifying factors responsible for shortfalls, and expediting achievements of target levels; (iii) identifying issues related to project implementation and taking action in close coordination with executing agencies (EAs), implementing agencies (IAs), contractors, consultants, and project beneficiaries; (iv) preparing measures and implementing them to address the issues; (v) preparing internal procurement papers, reviewing procurement documents including draft technical designs and cost estimates, and papers for extension of loan/grant/TA closing dates; (vi) reallocating loan proceeds, changes in scope and implementation arrangements, and other project administration tasks, and (vii) conducting review missions with the government counterpart.
- Analyze the team's portfolio performance, project administration workload, and provide guidance to other members of the team. Closely coordinate with the project administration teams across the sector office.
- Contribute to the analysis and review of mission reports, BTORs, memorandum of understanding and aide memoires, progress reports, and other available project performance indexes on a regular basis and ensure quality through conducting special loan or TA review missions, and tripartite portfolio review meetings. Contribute to addressing project administration red flags for timely corrective actions.
- Monitor annual forecasts of contract awards and disbursement, identify factors responsible for shortfalls, and analyze issues related to project implementation through interaction with EAs/IAs, contractors, consultants, and project beneficiaries, and prepare measures to address project administration issues
- Review loan/grant/TA processing and administration documents to be endorsed and approved by the designated Technical International staff and Director, SD1-ENE, following established quality assurance guidelines and relevant policies.
- Maintain effective liaison and working relationship with government agencies, development partners, and other stakeholders to facilitate formulation, processing, administration and monitoring of ADB-financed loans and TAs.
- Organize, contribute, support, and participate in meetings, conferences, seminars, and workshops, related to the energy sector.
- Participate in and contribute to project inception, review, mid-term review, special loan administration missions, and project completion review missions, as required.
- Contribute to sector assessments and provide appropriate advice on project procurement and sector policies and institutional reforms.
- Provide guidance and support in project processing missions in designing project implementation arrangements, including procurement/disbursement procedures and project management set up, and review of financing plans.
- Contribute to sector work in the field by assisting in conducting research, updating information, analyzing financial, institutional, or economic uses, and preparing reports on the subjects.
- Provide support to priority initiatives of the energy sector office, including through policy dialogue and knowledge events.
- Participate in and contribute to country programming and review missions to monitor performance of energy sector projects, including preparation of the related pre- and post-mission documentation. Facilitate timely processing and approval of development assistance pipeline (loans, TAs, and grants).
- Support in undertaking knowledge management products for the team and knowledge sharing.
- Mentor and support junior Technical Local staff.
- Perform other duties that may be assigned as reflected in the workplan.
Qualifications:
· Bachelor's degree in engineering, finance, business administration, public administration, or related disciplines; preferably with advanced training
· At least 5 years of hands-on experience in portfolio management, project administration, budget preparation/monitoring, and/or project processing activities related to loans and TA projects.
· Familiarity with good industry practices and guidelines within area of expertise
· Strong analytical, interpersonal, and cross-cultural skills
· Sound understanding of ADB or similar multilateral development bank procedures and practices related to TA and loan/grant project processing and administration, including safeguards compliance.
· Excellent oral and written communication skills in English
