Chief of Operations and Finance
UNICEF, United States
Closing Date for Applications:
Education Cannot Wait (ECW) is the first global multilateral fund dedicated to supporting education for children and youth in countries affected by wars, disasters and crises. It was launched at the World Humanitarian Summit in 2016 by a broad coalition of international aid agencies and public and private donors to usher in faster and more sustainable education responses in crises settings. ECW inspires political commitment to financing education in humanitarian contexts, catalyzes financial resources, facilitates joint programming between humanitarian and development actors; empowers local partners and seeks to strengthen quality and accountability.
ECW is hosted by UNICEF. The Fund is administered under UNICEF’s financial, human resources and administrative rules and regulations, while operations are run by the Fund’s own independent governance structure that provides strategic guidance and oversight to its investments. ECW’s day-to-day activities are carried out by a Secretariat under the direction of the Education Cannot Wait Director.
Summary of key functions/accountabilities:
- Leads ECW’s Workstream/Team on Governance, which includes accountability for, financing, operations and administrative processes, and ensures that the work of ECW and its Operational Manual is coordinated and aligned with the relevant ECW governance structure and approvals.
- Advises ECW Director on finance, human resource and administrative matters providing guidance on all financial and operational submissions for the approval of the Executive Board; briefs office staff on financial, human resource and administrative policies and procedures providing authoritative advice; provides technical guidance and oversight to junior Operations staff in ECW and swiftly resolves operational issues.
- Liaises with the Fund Support Office and other offices of UNICEF as a hosting agency with regards to financial, administrative and human resources rules and regulations.
- Leads support services on procurement.
- Promotes the effective and efficient management of the Fund in accordance with relevant financial, operational and administrative rules, policies, procedures and standards based on annual work plans and available human and financial resources.
- Leads the development, maintenance and updating of internal operational procedures and policy guidance.
- Ensures compliance with relevant internal and external partners guidelines, including Standard Operating Procedures.
- Establishes and oversees processes to identify, develop solutions and act to address operational and financial bottlenecks.
- Develops, implements and oversees processes to monitor management of partner agreements in close cooperation with relevant colleagues and FSO
- Oversees management of assets, facilities and logistical services compliant with UNICEF policies; and supports the Director in ensuring optimal staffing of the ECW Secretariat.
- Safeguards the financial resources entrusted to the office by advising on and/or managing financial assets, financial planning and cash management activities while recommending improvements to the financial and administrative management systems and procedures.
- Ensures accountability for fiduciary integrity/responsibility for funds and assets, taking decision on all operational and financial transactions, disbursement of funds, and administrative arrangements.
- Contributes to leadership in generating, fostering and maintaining management excellence among ECW staff; ensures sound management and staff relations, and promote general staff wellbeing and security.
- In collaboration with the Division of Human Resources, leads the work on learning and staff capacity development to ensure that all ECW staff members have the capacity required to deliver on the five core objectives of Education Cannot Wait.
- Ensures that Performance evaluations are undertaken in line with organizational requirements.
- Fosters a conducive working environment and provides the team with clear strategic leadership and direction with regards to effective human resources and performance management.
- As member of the ECW management team, participates and provides advice on priority setting, design and development of policy guidance for ECW; identifies emerging policy issues, need for guidance to the field and management support, opportunities for change in investment approaches, new and innovative solutions.
- Ensure the ECW is equipped with the right skills and tools and up-to-date information to make operational and programmatic risk informed decisions and improve overall performance of the Fund.
Planning and Policy Guidance
- Coordinates ECW processes in planning and management, including operational governance body initiatives and requests.
- Monitors and manages budget processes.
- Ensures all other operational reporting requirements are fully met for the office. Monitors compliance with all operational systems and procedures and ensures integrity in all financial and other administrative operations of the office.
- Advices on financial sustainability and programme resources management.
- Develops and maintains inter-agency and donor partnerships in the areas of finance and operational policy and guidance, ensuring systemic consistency.
- Participates in external meetings and policy discussions with collaborating partners on efficiency, effectiveness and accountability.
- Reviews financial country investments and budget status and advises the ECW Director accordingly.
- Provides operational and financial guidance and ensures financial quality oversight of ECW investments.
- Develops the finance, budget and administrative components of the Multi-year investments, ensuring that in-country financial contributions to ECW’s Multi-Year investments are tracked and monitored.
- Leads the preparation of budget in line with the ECW priorities, and the accompanying justification and documentation.
- Provides accurate and administrative policy interpretation and organizational policies and procedures in the management of finance and administrative functions through the provision of technical leadership and operational guidance to ECW.
- Ensures efficient, cost-effective and transparent utilization of resources through knowledge and technology transfer between offices and consistency of approaches.
- Negotiate cost effective contractual arrangements with service providers as well as with implementing partners as required.
To qualify as an advocate for every child you will have…
- An Advanced University Degree (Master’s and above) in one of the following areas is required: Business management; Financial management; Accounting; Public Finance; and related operations function (Supply Chain, Human Resources, International Business etc.)
- A minimum of 10 years of professional development experience with a strong record on financial management as well as operational and administrative management, combining intellectual and supervisory skills, is required.
- Proven experience in development cooperation at the international level, including field experience in emergency and crisis countries is required.
- Experience in Results-Based Management is required.
- Previous hands on experience in strategic and managerial leadership capacity is required.
- Relevant professional experience in a UN system agency or global non-governmental organization or governmental organization is an asset.
- Experience in working with corporate ERPs (Enterprise Resource Planning) and IPSAS (International Public Sector Accounting Standards) is highly desirable.
- Experience in managing successful client-oriented work units is an asset. Prior experience working with diverse stakeholder groups or multi-stakeholder partnership is highly desirable.
- Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.