The purpose of this role is to coordinate and manage the Child Protection program funded by The Dutch MFA through the Dutch Relief Alliance in line with international best practices and relevant guidelines. The post holder is expected to have strong Child Protection background and knowledge and ability to manage budgets, donor reporting, and procurement requirements, among others.
- Key Internal Contacts: DRM, Education project, Child Protection, Business Development Department, logistics team, HR, Finance
- Key External Contacts: CP Sub Cluster, Protection cluster and GBV sub-cluster, DPGCAS and SDSMAS
LEVEL OF CONTACT WITH CHILDREN
- High contact – the job responsibilities of this position require the post holder to have frequent contact to low contact with children. It is expected that children shall be protected at all times.
- Typical Office environment with 50% travel.
ACCOUNTABILITIES AND MAIN WORK ACTIVITIES
- Provide guidance and support to the implementing project team, in all phases of the project cycle
- Develop an activity implementation plan with the project team
- Lead/organize regular monitoring visits and if required project action plans revisions and modifications
- Responsible for the development of all narrative and financial report (with support from Grants Officer and finance department and technical review by CPiE Specialist in line with donor and Plan’s requirements
- Ensure compliance with donor rules and regulations
- Monitor budget and ensure adequate burn rate with support from Emergency Response Manager and CPiE Specialist.
- Working with M&E Officer to, ensure adequate data capturing of project beneficiaries
- Lead on coordinating NFI distribution, ensuring data is collected and shared in a timely manner and feedback on distribution is collected
- Establishing safe spaces, hiring and training staff and volunteers, and put in place monitoring mechanisms to ensure quality.
- Information and Coordination
- Liaise and provide project updates and reports on a frequent basis and whenever required and agreed as per FAD and Situation Reports
- Organize and attend regular meetings with project stakeholders as necessary
- Represent Plan International Mozambique in coordination meetings as designated by line manager
Human Resource Development
- Develop Job Descriptions for project staff and partners as needed and support recruitment.
- Provide regular capacity building/trainings and supervision to project staff in the areas of child protection.
- Support resource mobilization efforts of proposal writing and related engagement.
- In collaboration with M&E Officer, Communications Officer and CPiE Specialist, develop project briefs, lessons learnt and best practice documents that could feed into new projects idea
- In collaboration with M&E and project officers, support assessments and other project documentations, that could possible feed into project development.
Dealing with Problems
- Ability to manage competing priorities and expectations from internal and external stakeholders and remain calm and resilient in the face of pressure.
- Manage multiple and work with distant colleagues to form a virtual efficient administration team;
- Use Plan procedures to settle conflicts among colleagues;
- Resolve problems that are not covered by established process.
- Analyse possible causes of problems and suggest solutions to get them resolved.
- Refer, whenever necessary, the case to the Humanitarian Programme Manager for consideration.
Communications and Working Relationships:
- Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact
- Plan Mozambique Humanitarian Response Unit
- Various departments within Plan Mozambique (HR, Finance, Admin, Programmes etc)
- Surge team
Reporting (but not limited to)
- Supports in reporting process, in particular quarterly and annual reports, to the RO including timely submission of all required reports and implementation of follow-up actions and recommendations;
Safeguarding Children and Young People and Gender Equality and Inclusion (GEI)
- Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
- Ensures that Humanitarian Program staff are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
- Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team;
- Ensures that Plan Mozambique contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.
- Courageous in taking a lead, focused on Plan International's purpose and making the most effective contribution within my own work context.
- Behaves in line with our values and safeguarding practices, inside and outside work.
- Challenges own attitudes, unconscious bias and behaviour and speaks up when they see wrong doing, especially by those who use their power over others to create fear or abuse.
- Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date.
- Honest and efficient in use of resources, including own time.
- Takes responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn.
- Constructive and optimistic in facing setbacks, challenges and change, using own initiative to analyze issues and improve things.
- Good team player, communicating effectively and being open and supportive towards those around them.
BUSINESS MANAGEMENT COMPETENCIES
- Knowledge of programmes according to Plan International’s Programme Quality and Influencing Policy procedures;
- Seeks opportunities to reflect on and learn from all work, programme and project activities;
- Understands digital enablers to improve team performance and working practices.
- Encourages digital behaviours through role modelling, the personal development processes
- Critically appraises and interrogates data to identify anomalies and patterns. Analyses and interprets a range of evidence to inform decision making and implement actions Translate the interpretation and implications of data into language that is accessible and relevant for staff;
- Know-how of financial activities that comply with donor and organisational requirements, considering: waivers, permissions, document management and auditing.
- Keeps abreast of internal and external changes or developments and supports their team to adapt accordingly.
- Understand relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan's purpose, values, and global strategy.
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Qualifications/ experience essential:
- At least 5 years’ experience in Child Protection or Gender Based Violence programming
- Proven experience of budget management and ability to develop project catch up plans and expenditure
- Demonstrated strong management, coordination, teamwork and planning skills with proven ability to function effectively with multiple counterparts in private, public and NGO sectors.
- Excellent written and verbal communication skills in English and Portuguese
- Knowledge and skills: General knowledge and understanding of Humanitarian Principles, CPIE Minimum standards, Gender Based Violence in Emergencies Guidelines, Core Humanitarian Standards, SPHERE and other relevant international standard for humanitarian response
- General implementation experience in a managing role in humanitarian response
- Ability to work effectively with diverse international teams.
- Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform.
- Proficiency in word processing and Microsoft Office