Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.
For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.
Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.
Project Overview and Role
- About the Education Pathways to Peace in Mindanao (Pathways) Program
- The Pathways program is a nine-year education program supported by the Australian Government in partnership with the Government of the Philippines and implemented through the Ministry of Basic, Higher and Technical Education (MBHTE) of the newly installed Bangsamoro Autonomous Region in Muslim Mindanao (BARMM). The program's key outcomes are to: reduce disparity and improve participation and education performance of boys and girls, particularly those experiencing disadvantage within the BARMM; and, support sustainable positive engagement and collaboration of key actors and stakeholders in providing and supporting conflict sensitive quality basic education services.
- Pathways' core program is focused on strengthening K to 3 education and addressing the key challenges associated with its delivery.
- The program directly supports initiatives of the MBTHE to improve K-3 education across the BARMM.
About the position
The Deputy Team Leader - Operations is part of Pathways senior management team, accountable to the Team Leader for ensuring all operational obligations under the Managing Contractor's contract with the Australian Department of Foreign Affairs and Trade (DFAT) are fulfilled , oversight program operations and supporting the Team Leader in implementing and managing the program.
Key Results Areas
- Under the guidance of the Team Leader, effective working relationships are maintained between all staff, partners and DFAT (The Client). Performance issues in the operations team are proactively managed.
- Strategic, tactical, and day-to-day support is provided to the Team Leader, the Deputy Team Leader Programs, and Technical Leaders of the program to enable effective and efficient delivery of the various Program components.
- Communication is effectively managed between the program and DFAT relating to risk, program operations, program delivery challenges and contractual implementation, in support of the Team Leader.
All aspects of program operations are pro-actively and effectively managed, including:
- the sourcing, contracting and contract management of high-quality advisers and program staff;
- the program budget delivers value for money, transparency, and effectiveness;
- the program's operational manual is effectively implemented in compliance with Palladium policies and DFAT head contracting arrangements
- program contracting is compliant, proactively managed and allows fit for purpose, administratively streamlined and effective human resource and partner engagement.
- The contracts of all staff are well managed and supported to undertake their duties effectively
- The contract with DFAT is pro-actively managed to a high standard and all obligations are met.
- Type of engagement: Full time employment
- The responsibilities of the project employee do not require contact with children or young people.
- The key responsibilities of the position include, but are not limited to:
- Lead the Operations team including: Finance, Administration, Human Resources, Logistics and ICT team
- Together with the technical team, the DTL programs, and the TL, identify partner organizations and pro-actively engage them to implement the program
- Maintain respectful and transparent relations with partner organisations within the sector to support the effective delivery of the program
- Maintain an effective relationship with DFAT and ensure all contractual obligations to DFAT are fulfilled in a timely manner and to a high standard
- Provide financial, operational, HR, logistical and contractual advice to the Team Leader to support effective management of the program
- Source, recruit, deploy and support the appropriate contracting and contract management of all program advisers and other personnel including with respect to risk and insurance
- Oversee the operational implementation of the Grants Facility including development of grant agreements, acquittal and reporting
- Ensure quality corporate support to the implementation of the program, including administrative, logistic and financial support according to best practice procedures; and risk management
- Manage the Program's Budget in close collaboration with the Team Leader and DFAT
- Support regular reporting to DFAT, partners and stakeholders with respect to financial and contractual management and by contributing to the substantive reporting and
- Ensure effective communications flow to consortium partners including oversighting the contract management of their partnership agreement(s)
- The following are essential and desirable attributes in terms of skills and experience needed to perform this role successfully.
- Qualifications in a relevant field or demonstrated operations experience commensurate with the seniority of a Deputy Team Leader
Experience and Capabilities
- Demonstrated ability to manage people across cultures and strong management experience
- Previous experience managing large and complex development assistance partnerships
- Demonstrated ability to pro-actively lead an operations unit in support of a large development program in a challenging political and operational environment
- Strong understanding of financial management and fiduciary risk management
- Experience in reporting to and meeting contractual obligations of donors
- Demonstrated ability to develop and implement sound procurement systems and practices in an efficient and timely manner
- Demonstrated initiative, drive and results focus
- Eligibility to obtain a Philippines visa (or status as Philippine National)
- Understanding of gender and development issues (desirable)
- Understanding of education sector issues, particularly those relevant to the BARMM (desirable)
- Previous experience working in Philippines and ideally, Muslim Mindanao (desirable)
- Thinking Style , Communication and Interpersonal Skills , Behavioural Competencies and Languages
- Analytical and practical
- Strong oral and written communication skills
- Very good interpersonal skills
- Tact and negotiation skills , exhibits integrity and transparency
- Has commitment to skills transfer and effective capacity development
- Fluency in English