Design Monitoing and Evaluation Assistants

World Vision , Leribe, Lesotho

Skill Required:, Monitoring and EvaluationProject Management
Preferred Experience: 
3 Years
Closing Date for Applications: 
9th August, 2020

Job Description

Purpose of the Position

Data Assistants will be responsible for conducting all data collection, monitoring and evaluation activities and capturing all project data at the district and communities levels, ensuring donor standards and tools are followed. Will report to the DM&E Manager. Three positions, one per district: Maseru, Quthing and Leribe.


  • Test monitoring tools
  • Support the M&E Officer in reviewing and testing the tools to ensure that data will be reliable, and modify them based on testing
  • Facilitate use of the monitoring system
  • Support the M&E Officer in development of monitoring plans and finalization of targets
  • Ensure monitoring guidelines are applied appropriately,
  • Coordinate monitoring processes and activities at the sites / district levels.
  • Conduct monitoring processes and activities for assigned sites / districts.
  • Verify progress results collated from local programming areas in regular reporting
  • Communicate and utilise monitoring data
  • Collate monitoring data from across project implementation areas to ensure donor requirements and targets are met
  • Format monitoring data for project assistants and stakeholders so that it is relevant for different stakeholders
  • Provide technical support to local programming teams so that they can utilise their monitoring data with different stakeholders
  • Support project staff to use monitoring data to adapt or refine programmes

Facilitate learning and better practices in monitoring

  • Support project teams to design and facilitate reflection and lessons learned sessions in relation to monitoring activities
  • Support local project teams to set up complaints and feedback mechanism
  • Facilitating monitoring teams to identify own strengths and areas for improvement, to ensure accountability
  • Support local project teams identify bottlenecks in monitoring and implement strategies for addressing them
  • Plan baselines assessments and evaluations
  • Facilitate scoping with key stakeholders, including ToR, strategic indicators, and to clarify what information is needed for each indicator
  • Develop budget, staffing plans and schedule,
  • Determine roles and responsibilities to support the measurement process and communicate these
  • Develop the basic information sheet to clarify and summarize key information from the plan
  • Plan the logistics for the training of data collectors and the data collection in the field in accordance with ToR
  • Ensure WV policies on child protection and measurement protocols are clarified and followed faithfully throughout
  • Develop sampling plan and coordinate with field staff to inform relevant community members, including children
  • Coordinate with field staff and partners to ensure the appropriate timing schedule for data collection and feedback
  • Critically analyse and adapt plans as necessary to respond to field reality

Develop or adapt measurement tools

  • Develop and/or adapt standard tools in consultation with technical specialists and field staff/partners for qualitative and quantitative data collection
  • Ensure translation of tools into local language if necessary and review for accuracy
  • Field test the tools with a limited number of households/children to ensure accuracy
  • Finalize tools based on feedback, review and field testing
  • Conduct data collection
  • Participate in training on data collection, held by the DME Manager and project staff
  • Follow data collection plans and data collection process, in accordance with donor guidance and requirements
  • Proactively review data to ensure quality data is collected and entered
  • Implement the data collection process smoothly, following proposer procedures
  • Manage the safe storage of collected data and ensure policies and protocols for data protection are adhere to
  • Ensuring ongoing relationships with field staff and local community, including faith leaders and partners
  • Seek guidance from M&E Officer on critical decisions to deal with issues and problems as they arise, knowing when to escalate the issue, and adapting plans as appropriate
  • Ensure all data is correctly uploaded in the database system

Analysis and interpretation

  • Assist the M&E Office with the analysis and interpretation process of both qualitative and quantitative data to ensure quality throughout
  • Ensure data is correctly cleaned and prepared prior to analysis
  • Ensure each indicator is analyzed according to the indicator detail sheets and is calculated correctly, using the appropriate software
  • Ensure data sets and calculation of indicators is stored in the appropriate information management systems
  • Utilization and Use of Baseline/Evaluation findings
  • Share the preliminary findings with community members, staff and partners using appropriate means, to validate the findings and seek feedback on the process
  • Support the M&E Officer in identifying and collecting feedback on the process. Participate in reflection and learning with staff and partners to refine our interpretation of the findings once they have been validated

Knowledge management

  • Apply basic programme management approaches(develop work plans, monitor, execute and report on work plans)
  • Facilitate learning from monitoring and evaluation processes
  • Facilitate proper management of knowledge through WV and donor systems.
  • Education, knowledge & skills, licenses preferred, and all experiences required to perform this position in a fully competent manner.
  • Analyse and interpret data
  • Use communication and networking skills
  • Use report writing skills
  • Use critical thinking skills
  • Communicate both technical input and child well-being issues clearly and simply
  • Use of strong facilitation skills
  • Use of appreciative inquiry, listening and analytical skills
  • Be analytical and use research skills as applied to M&E
  • Statistical skills such as sampling, descriptive and inferential statistics, confidence levels(Software and computation skills)
  • Project management tools and their use
  • In depth knowledge of programme design processes and products
  • Use logic to identify key information from a body of information.
  • Minimum education, training and experience requirements to qualify for the position
  • The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
  • 2-3 years of experience with data collection and monitoring for an NGO or grant funded project.
  • Minimum Degree in monitoring & evaluation , mathematics or statistics
  • Additional work experience required as a minimum qualification for this position.


  • Direct DM&E experience with grant funded programming.
  • Preferred Skills, Knowledge and Experience
  • Adaptability and flexibility
  • Honesty and personal integrity, accountability and quality achiever
  • Excellent communication skills
  • Must be a committed Christian, able to stand above denominational diversities

Work Environment

  • Work environment; Office-based with travel to the field
  • Travel extensive (domestic travel).


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