Director Human Resources and Coordination

International Solar Alliance, Gurgaon, India

Skill Required:, HR and Admin
Preferred Experience: 
Above 10 Years
Closing Date for Applications: 
20th November, 2020


Job Description

The International Solar Alliance is an inter-governmental organization headquartered in

Gurgaon, India. The vision and mission of the International Solar Alliance is to provide a

dedicated platform for cooperation among solar resource rich countries where the global

community, including bilateral and multilateral organizations, corporates, industry, and other

stakeholders, can make a positive contribution to assist and help achieve the common goals of

increasing the use of solar energy in meeting energy needs of ISA Member Countries in a safe,

convenient, affordable, equitable and sustainable manner.

The Director, Human Resources and Coordination will report directly to the Director-General

and lead a small team of professional and administrative staff members. The Director will be

responsible for providing expert advice, developing policies and leading the Human

Resources, governing body meeting services/support, ICT and Procurement for the Organization.

Duties and Responsibilities. The Director, Human Resources and Coordination will help in conceptualizing, planning,

designing administrative services for ISA, drawing on global best practices.

 

The incumbent is responsible for:

 Human resources:

Lead the implementation of and further development of ISA Staff

Regulations, Rules and Procedures for managing the ISA secretariat's human resources

related matters such as:

  • Provide advice on interpretation and application of policies, regulations, and rules.

Review and provide advice on exceptions to policies regulation and rules; Provide

advice and support to the Director-General on human resources related matters;

Assess workforce requirements, map available competencies and skills, and identifies

capacity gaps; Prepare classification analysis of jobs in Professional and General Service

and related categories. Implementation of end-to-end recruitment processes which

includes initiating the hiring process, recruitment planning, advising managers in the

preparation of Job Openings and reviewing recommendations on the selection of

candidates by ISA secretariat hiring managers.

This includes:

  •  Preparation of vacancy announcements, advertising positions, review of applications, and preparation of a short-list of candidates.
  •  Arranging and facilitating the interview process for selected candidates.
  • Coordinating the submission of interview reports and submission of such information as necessary to the review bodies and the Director General
  • Supervise and monitor the work of the Human Resources Assistants in carrying out all human resources administrative transactions including preparation of personnel actions, maintenance of staffing tables, and processing of contracts; Administer and provide advice on salary and related benefits, travel, and social security entitlements; Determine and recommend benefits and entitlements for staff on the basis of contractual status; (keeping economy and optimization in view.)
  • Review policies and procedures and recommends changes as required.
  • Review and recommend level of remuneration for consultants keeping PPP in view.
  • Identify, assess and analyze organizational needs for performance management and
  • staff development and propose and deliver programmes to meet the needs in line with overall organizational goals and objectives.  Evaluate effectiveness and impact of staff development and performance evaluation programmes and recommend ways to enhance effectiveness and impact.
  • Identify and analyze staff development and career support needs and design and facilitate/support implementation of programmes to meet identified needs.
  • Advise and counsels staff in respect of rights, responsibilities, code of conduct and difficulties associated with work and entitlements.

Procurement and Logistical Services Management:

Lead the implementation and further development of IS's procurement regulations and procedures and manage the ISA secretariat's procurement related matters such as:

  • Preparation of procurement manual and ensuring 100 % transparent procurements as per rules.
  •  Chairing the procurement Committee along with Director Finance as Co­ chair.
  •  Use innovative ways to minimize cost of goods and services for ISA with no dilution in quality.
  • Provide advice on interpretation and application of ISA procurement policies and procedures. Review and provide advice on exceptions to policies and procedures.
  • Prepare and implement systems for planning and managing procurement of all goods and services for the ISA secretariat, including for projects implemented on behalf of donors, ensuring “best value for money” principles;
  • Prepare and implement systems and templates in e­mode for negotiating and concluding contracts for goods and services procured by the ISA secretariat; supervision of the management of contracts; monitoring and reviewing performance of vendors; authorizing amendments to and extensions of contracts; Prepare recommendations to Procurement Committee and for the Director General on Contracts for high-value contracts;
  • Compliance with corporate rules and regulations in the management of the procurement strategies including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management e-procurement promotion and introduction, performance measurement Proper management of ISA assets, facilities, and logistical services.
  •  Provide advice and support to senior management and requisitioning officers on procurement policies and procedures.

 Conduct of Assembly and Standing Committees:

  •  Supporting and organizing the Assembly for the Member Countries
  •  Supporting the working of the Standing Committee and Regional Committee
  •  Follow-up on ISA membership with prospective member countries

 ICT Management:

Ensures forward-looking information and communications technology management and supervision of ICT team focusing on achievement of the following results:

  • Maintains a secure, reliable infrastructure environment for ICT and adequately plans for disasters and recoveries.
  •  Identify and implement an effective ERP system for improved business processes and results and improved client services.
  • Identification of opportunities and ways of converting business processes into
  • web-based systems to address the issues of efficiency and full accountability.
  •  Promotion of different systems and applications for optimal content management
  • knowledge sharing, information provision and learning including e-registry, web­ based office management system, Internet/Organization website, and Intranet, etc.

 Administration & Coordination:

  • Provide policy advice and implement new policies and procedures in each of the administrative areas under this area of responsibility. Identify and maintain partnerships and collaborations with other institutions.
  •  Provide advice, make presentations to and respond to requests from Member States.
  •  Supervise and manage the staff of the Service
  • Conduct various capacity building programmes and trainings.
  • Any other task including assigned by the Director-General from time to time.

Contribute with Director of Finance to Resource mobilization and project formulation Competencies

Professionalism:

Shows pride in work and in achievements; demonstrates professional

competence and mastery of subject matter; is conscientious and efficient in meeting

commitments, observing deadlines and achieving results; is motivated by professional rather

than personal concerns; shows persistence when faced with difficult problems or challenges;

  • remains calm in stressful situations.

Communication:

Speaks and writes clearly and effectively; able to interact with senior

government and private sector leadership; listens to others, correctly interprets messages from

others and responds appropriately; asks questions to clarify, and exhibits interest in having

two-way communication; tailors language, tone, style and format to match audience;

demonstrates openness in sharing information and keeping people informed; ability to

disseminate information through online platforms, social media and traditional methods.

Leadership: Proven ability to lead teams of diverse staff; training and develop staff; successful

counsel and conduct performance management; provide vision and direction to a team and

lead the team to undertake innovative work.

Teamwork:

Works collaboratively with colleagues to achieve organizational goals; solicits input

by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team

agenda before personal agenda; supports and acts in accordance with final group decision,

even when such decisions may not entirely reflect own position; shares credit for team

accomplishments and accepts joint responsibility for team shortcomings.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies;

identifies priority activities and assignments; adjusts priorities as required; allocates

appropriate amount of time and resources for completing work; foresees risks and allows for

contingencies when planning; monitors and adjusts plans and actions as necessary; uses time

efficiently.

Qualifications

Education:

Advanced university degree (Master’s degree or equivalent or higher) in human

resources, business administration, public administration, financial management, economics

or related discipline required.

Experience:

A minimum of 12 years of professional work experience for P4 level or 15 years for

P5 level in the management of multiple support/administrative functions relevant for this

position, including, financial management, human resources, IT and procurement. Preference

will be given to candidates who have between five and seven years of international experience.

Strong experience in human resources management in the United Nations or International

setting strongly desired. Experience with major ERP systems desirable. Responsible experience

in budget, finance, administration, business administration or related area is required.

Experience in managing or (supporting) supervising multi- disciplinary teams is required.

Language and IT skills:

The role demands substantial writing and verbal communications skills.

As English is the official and working language of the Organization, excellent command of both

written and spoken English is required. Knowledge of other languages (e.g. French, Spanish

and Arabic) would be an advantage. Satisfactory skills in Outlook, MS Office products, and

various ERP systems is highly desirable.

Source:https://www.impactpool.org/jobs/633865


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