Field Finance Manager

International Foundation for Electoral Systems, Arlington, United States

Skill Required:, Project/ Programme Management
Preferred Experience: 
5 years
Closing Date for Applications: 
6th July, 2020

Job Description

About the International Foundation for Election Systems (IFES): IFES advances democracy for a better future. We collaborate with civil society, public institutions and the private sector to build resilient democracies that deliver for everyone. As the global leader in the promotion and protection of democracy, our technical assistance and applied research develops trusted electoral bodies capable of conducting credible elections; effective and accountable governing institutions; civic and political processes in which all people can safely and equally participate; and innovative ways in which technology and data can positively serve elections and democracy. Since 1987, IFES has worked in more than 145 countries, from developing to mature democracies.

The greatest assets of IFES are our team members. IFES offers competitive benefits and pay, as well as the opportunity to work in a dynamic and collaborative environment. Every member of the IFES team is responsible for carrying out the mission of IFES and integrating IFES values into their work every day: Commitment to Excellence, Effective Communication, High Quality Decision-Making, Accountability, Teamwork and Collaboration.

Job Responsibilities:

IFES seeks an experienced and motivated individual to take on the responsibility of managing IFES’ Field Finance function. The field finance manager guides a team of field finance officers and administrators on financial activities for their assigned field offices, providing full-service accounting for projects. The function of the Field Finance Manager is to take a proactive approach to the oversight of financial transactions within all field offices and be a line of direct support to the field office finance staff and program teams.


  • Help to maintain a comprehensive control system, including policies and reporting procedures, that insures efficient financial performance by programs and provides accurate and timely reporting to IFES senior management, program managers, and program staff in headquarters and field offices.
  • Interact with and advise program staff of financial policies and procedures for IFES and donor organizations.
  • Provide full-service accounting for projects advance account reconciliation for assigned portfolio.
  • Reviews and posts to the general ledger project transactions and reports for accuracy and to ensure compliance with IFES policies, A-133 regulations, and donor requirements.
  • Track advances, reviewing balances in deferred revenue accounts, and spending planning.
  • Provide data and reporting formats for all types and levels of program reviews and financial reports using Costpoint and Cognos.
  • Assist in conducting financial training in the field and at headquarters to support understanding of financial systems and procedures, suggest updates to the field financial handbook and desk procedures as needed.
  • Provide training and guidance as needed to local field staff and Field Finance Administrators.
  • Assist in supporting project and annual financial audits.
  • Assist with special projects.
  • Other duties as assigned


Education: Bachelor’s degree in Accounting or High School Diploma and 8 years of experience.

Experience: Bachelor’s degree and 4 years of progressive experience in the finance or accounting field, or High School Diploma and 8 years of experience in the finance or accounting field preferably with USAID and non-USG donor business development and government grants and contracts. Experienced collaborator and contributor to successful proposal development efforts. Understanding of OMB A-110, 122 and 133, FAR, CAS and 22 CFR 226. Understanding of multiple contract types, including time and materials (T&M) and cost plus fixed fee (CPFF). Experience with financial reporting software packages. Deltek Costpoint, Cognos, and Quick Books experience strongly desired.

Related Skills or Knowledge: Experienced with Microsoft Office required. Detailed oriented and organized. Excellent oral and written communication skills. Collaborative, team oriented individual.

LANGUAGE SKILLS: English required. Proficiency in Spanish/French/Arabic language a plus.

TRAVEL: Travel up to 30% of the time.


Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.


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