Finance and Administrative Assistant

United Nations Human Settlements Programme, Mexico City, Mexico

Skill Required:, Finance and Accounts
Preferred Experience: 
Internship
Closing Date for Applications: 
25th June, 2021


Job Description

Org. Setting and Reporting

  • UN-Habitats is the United Nations Program for Human Settlements has the mandate of the General Assembly of the UN to promote socially and environmentally sustainable cities and towns. UN-Habitat is the coordination center for all questions about urbanization and human settlements within the UN system.
  • UN-Habitat has been working for nearly 40 years in human settlements around the world, focused on building a better future for rural communities, towns and cities of all sizes. It has its global headquarters in Nairobi, Kenya and its regional office for Latin America and the Caribbean in Rio de Janeiro, Brazil. It also has a country workshop in Mexico City.

As part of the work of UN-Habitat, highlight the elaboration of the Report on the state of the cities of the world, the organization of each year of the World Urban Forum, an event in which institutions, organizations and experts on territorial and urban issues participate, and generation of multiple specific programs, such as:

  • Participatory Program for the Improvement of Communities Precarious (PPMBP)
  • National Urban Policy
  • Planned city extensions
  • Urban Prosperity Initiative
  • Low Emission Urban Development Strategies (Urban-LEDS)
  • Academy of Cities and Climate Change
  • Urban Energy Program
  • Laboratory of Urban Planning and Design
  • Global Urban Observatory
  • Best Practices database
  • Resilient City Profiles Program (CRPP)
  • Cities and Climate Change (ICCC) Initiative
  • Global Public Space Program
  • Urban Youth Fund

In the context of the COVID-19 pandemic, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises.  Applicants must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship.  The work hours during the internship shall be determined based on individual discussion between the intern and the supervisor(s) taking into consideration the minimum requirements of the Organization and the time difference between the hosting office and the location of the intern

The Internship is UNPAID and full-time, and is for a period not exceeding 6 months.

Interns work five days per week under the supervision of a staff member in the department or office to which they are assigned.

Responsibilities

  • Daily responsibilities will depend on the individual's background; the intern's assigned office as well as the internship period.
  • Under the Supervision of Administrative and Financial Specialist and Coordinator for Mexico and Cuba Office, the intern will:

FINANCIAL SUPPORT:

  •   Assist in preparing budget revisions and implementation reports.
  •   Assist in drafting and making financial data analysis and synthetize information for high level management.

ADMINISTRATIVE SUPPORT:

  •   Assist in preparing, filing and distributing financial official UN documents.
  •  Assist in drafting formal communications and support other communications such as: answering phone calls and receiving visitors.
  •   Assist in the preparation of terms of reference for the recruitment of personnel.
  •   Assist in the organization of travel agendas and related requirements.
  •   Assist travel arrangements, approvals, preparation of travel plans, and follow up until receiving Travel Claims for each mission including review of drivers paperwork.
  •   Assist with travel security clearance procedures.
  •   Keep track of correspondences sent and received.
  •   Assist in keeping accurate records of the financial situation of personnel contracts, subcontracts and payments.
  •   Perform other related administrative duties, as required.
  •   In addition, he/she must perform other tasks related to administration and finance assigned by the supervisor as necessary.

Competencies

  • Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
  • Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
  • Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
  • Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

Applicants must at the time of application meet one of the following requirements:

  •  Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
  •  Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent);
  •  Have graduated with Bachelor's degree, Masters, PhD or equivalent
  • Be computer literate in standard software applications.
  • Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;
  • Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Preferred Area Studies:

  • Areas: Professional in Business Administration, Accounting, Finance and/or related areas.
  • No previous experience is necessary. However, experience in the fields of administration and finance will be positively valued. Previous experience with the United Nations or other International Cooperation Organizations will increase the score.

Work Experience

  • No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

Languages

  • English and French are the working languages of the United Nations Secretariat. For this internship position, fluency in English and Spanish is required.

Source:https://inspira.un.org/psc/UNCAREERS/EMPLOYEE/HRMS/c/UN_CUSTOMIZATIONS.UN_JOB_DETAIL.GBL?Page=UN_JOB_DETAIL&Action=A&JobOpeningId=156984


Recommend your friend

Copyrights 2017. All rights reserved | Technology Partner: Indev Consultancy Pvt. Ltd