This position is located in the Budget and Finance Unite and reports to the Chief Unit/Section or to a Finance & Budget Officer. Provides accurate and timely support to the development of budget proposals and administration of approved budget, processing and disbursement of payments to staff members and vendors, accurate recording of financial transactions and preparation of bank reconciliations.
Responsibilities:
Performs/participates in the monthly and yearly closing of accounts procedures in ERP (Umoja).
Analyzes complex/unusual accounting transactions and all open items in the accounting system ERP (Umoja) for corrective actions and makes recommendations to the Chief of Unit/Section on appropriate follow-up procedures.
Reviews and reconciles various clearing accounts and investigate erroneous/invalid entries to take appropriate corrective accounting action.
Processes incoming/outgoing interoffice vouchers (IOVs), interoffice billings (IOBs) and intermission billings (IMBs) from/to HQs, agencies, funds, programs and other field missions.
Assists in the preparation of the bank reconciliation on a daily basis.
Ensures compliance with International Public Sector Accounting Standards (IPSAS) in all financial transactions.
Reviews current budget period commitments to ensure their validity to carry them forward and cancel outstanding commitments where not valid.
Verifies that relevant supporting documents have been provided, confirming that goods and services have been received in accordance with the contract, agreement, purchase order or other form of undertaking by which they were ordered and that they have been certified by a duly designated certifying officer before vouchers are processed and/or submitted to approving officers for further review and approval.
Reviews relevant banking details including amendments of banking details in the Business Partner (BP) for wire transfer payments, to ensure that payments are made only to those to whom the organization legitimately owes funds for goods and services actually received.
Assists with the computation of staff members’ entitlements including salaries, claims, danger pay, daily subsistence allowance, mission subsistence allowance, voluntary living allowance and any other allowances for payments.
Reviews relevant documentations for payments and accounting entries e.g., payroll, payment of staff entitlements, final payments, travel claims, vendor invoices, agencies, etc., to ensure conformity and adherence to applicable United Nations policies e,g., applicable staff rules, financial regulations and rules, ST/AI issuances or practices, IPSAS policy framework etc.
Assists, review and prepare year-end reports for the United Nations Joint Staff Pension Fund (UNJSPF) on all pension contributions made by locally-recruited staff.
Assists in the review, analysis and preparation of cost estimates and budget proposals, in terms of mission’s resourcing requirements such as staff and non-staff requirements, including programmatic aspects.
Assists with the review of justification for resource requirements for budget submissions in coordination with relevant Sections/Offices on related issues during preparation of the budget proposals.
Assists in monitoring extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
Monitors budget implementation/expenditures and assist with the reallocation and re-deployment of funds as necessary.
Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
Assists in preparation of budget performance submissions and finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.
Prepares, disburse and release payments by cheques, cash or wire transfer; assist with exception payments for corrective actions.
Identifies and annotate bank account movements and monitors bank balances of the mission’s accounts.
Assists in cash management, including preparing cash flow replenishment.
Record incoming cash and outgoing cash in ERP (Umoja) to/from the cashiers imprest.
Assists to make sure cash in vault is replenished timely to avoid shortage of cash.
Monitors cheque stock and cash receipt vouchers and requests for new stock as required.
Reviews documents assigned to payment lists to ensure that partner banks commensurate with payment methods to avoid rejected or returned payments.
Coordinates/Assists with filing and archiving of financial records as required.
Drafts or prepares correspondence to respond to enquiries in respect to budgetary and financial matters.
Requirements:
High school diploma or equivalent is required.
With a high school certificate a minimum of seven (7) years of experience within the United Nations system or in the private sector in accounting, budgeting and financial management is required.
The minimum year's of relevant experience is reduced to five (5) for candidates who possess a first level university degree or higher in accounting, finance, budget is required.
English and French are the working languages of the United Nations Secretariat.
For the position advertised, fluency in oral and written English is required.
Knowledge in oral and written in Dari or Pashto is desirable.
