IUCN Zimbabwe is seeking a high caliber Finance Assistant to support the implementation of the regional IKI CBA project and the SADC TFCA project with the budgeting and financial reporting against a portfolio of program grants and contracts, in compliance with both donor and IUCN policies and procedures.
Responsibilities:
The Finance Assistant will support the Senior Grants Finance Officer to ensure the smooth operations of the IKI CBA project and the IUCN SADC TFCA FF Programme and assist in achieving the highest standards of accounting and financial reporting of activities in the programmes.
Duties:
More specifically, the roles and responsibilities of the Finance Assistant are as follows:
Finance:
Assist the tracking table for projects reporting deadlines, sending reminders to grantees
Assist with periodic review of financial reports and support grantees in correcting the reported data for processing.
Ensure that financial reports are supported by appropriate supporting documents (e.g. supporting documents for expenditures, time sheets, procurement and deliverables in accordance with donor requirements)
Assist grantees in resolving any queries (e.g. correcting the reported data and submitting any missing documentation)
Check that all expenditure reported is in line with the IUCN and donor guidelines
Assist with follow-up with the grantees on the auditors’ queries
Maintain a file of supporting documents effectively and liaise with the Senior Grants Finance Officer to ensure that the documents are complete
As needed, daily recording of accounting data into the accounting system for all transactions generated
As needed, and in conjunction with the Senior Grants Finance Officer, ensure high quality financial data is entered into the NAV system by checking compliance with financial management principles and IUCN requirements
Maintain project physical filing system in the office as well as online document filing system
Liaise with the Senior Grants Finance Officer to organize project audits, carry out internal reviews of cost project expenditure, and arrange for the smooth conduct of internal and external audits, including the timely provision of required information.
As needed, assist the project administrator in preparing and processing payments.
Carry out any other financial and administrative duties as assigned by the Senior Grants Finance Officer.
Financial Accounting:
Maintain the tracking table for projects reporting deadlines, sending reminders to grantees
Reconciliation of balance sheet accounts and bank accounts including bank reconciliations
Prepare statutory returns for review and payment e.g. VAT, PAYE etc.
Check travel advances, travel claims and other settlements of advances and process journals in the system
Data entry into the Nav accounting system
Other duties:
Assist in developing the capacity of non-finance staff on IUCN & relevant donor financial management guidelines, policies and procedures as may be required.
Requirements:
Education:
University degree or Advanced diploma in accounting, finance, or Part CIS, ACCA, CIMA.
High proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
Work Experience:
Minimum of three years working experience in a similar role in the NGO/development sector.
Experience of working with Enterprise Resource Planning software will be an advantage. Exposure to/ familiarity with Microsoft Dynamic NAV ERP system will be a distinct advantage.
A good understanding of accounting principles and experience in developing, monitoring, and reporting on budgets
