THe Project Administrative and Finance Assistant will report to the Assistant FAO Representative (Administration). The incumbent will be responsible for managing and providing the full range of administrative tasks in support of the OSRO/PHI/085/AUL project activities and will assist in the monitoring of project budget.
Responsibilities
Provide day-to-day administrative support to ensure smooth and timely implementation of project activities in compliance with FAO Administrative and Financial rules and regulations.
Maintain linkages with FAO administrative and programme support units as well as government counterparts on administrative and financial matters as required.
Facilitate all travel-related requests of the project team including filing and processing of travel authority and travel claims.
Process payments and expenses of the project in accordance with FAO’s rules and regulations.
Review Terms of Reference of affiliate workforce and ensure compliance with current standards and regulations.
Coordinate and manage the publication of calls to attract candidates for vacancies related to national and international affiliate workforce, ensuring proper dissemination to attract qualified talent.
Organize and facilitate the selection process, including coordinating interviews with the selection panel and preparing reports on evaluated candidates.
Ensure consultation with the Project Team Coordinator and in close coordination with the HR unit.
Support in budget monitoring and discuss any relevant concerns to the Project Team Coordinator.
Provide operational and logistical support to national and field activities such as workshops, training, and missions of technical officers from the FAO Regional Office for Asia and the Pacific (RAP) and Headquarters (HQ) in Rome.
Update and maintain electronic and paper filing of relevant administrative and financial information.
Perform any other related duties as required.
Requirements:
University Degree in Administration, Finance and other related fields
At least 5 years professional and practical experience in project administration/operations
