The Finance Assistant, G5, FT, will support the section in executing a broad range of administrative and financial tasks, including processing invoices and payments, monitoring budgets, facilitating contracts, supporting staff travel, and maintaining accurate records. In this role, the assistant helps build a reliable administrative and financial foundation that enables the timely and effective delivery of UNICEF programmes and operations.
Responsibilities:
Maintain unit/work plans and budgets as well as offline financial status reports for Unit work plans.
Monitor and advise budget owners on financial status of projects and potential over-expenditures and recommend possibilities for reallocation to ensure the optimum use available funds.
Review and process payments in VISON related to HACT, utility payments, supplies, PO, advances and other payments.
Check the requests have the necessary supporting documents, usually the original document, validity of the charge, they are certified by the staff responsible and are coded correctly.
File the transactions and the related supporting documents regularly and share copies with relevant sections as required.
Process budget revisions of Unit projects for approval of the Chief.
Submit periodic financial reports for management oversight, monitoring and review and confirm availability of funds as required.
Process requisitions and prepare payment vouchers for the unit.
Provide relevant information for the response to audits.
Facilitates the processing of contracts for consultants and external partners that provide.
Supports capacity development activities and conferences by making logistical arrangements, through engaging with facilitators, caterers and hosts.
Arranges times through liaising with participants over availability.
Liaises with budget focal points and section over costs and needs.
Prepares background materials for participants and uploads cleared materials in the intranet.
Prepares and maintains agendas on meetings and events related to the work group commitments. a service to the section. This includes preparing and filing documents, completing necessary forms and templates, uploading TOR’s in vision, and making necessary logistical arrangements.
Keeps vendor lists, partners, and consultant rosters up-to-date.
Arrange for the purchase and timely distribution of office supplies.
Education:
Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.
Work Experience:
A minimum of 5 years of progressively responsible administrative or clerical work experience is required.
Skills:
Good mathematical and problem-solving skills.
Detail-oriented.
Good organizational and time management skills.
Languages:
Fluency in English and Filipino is a requirement, both oral and written.
