The Programme/Finance Associate supports the Team Leader in assessment of humanitarian situation, identification of needs, and preparation and implementation of the humanitarian response plans, in coordination with other humanitarian actors, implementation partners and Government. Represent UNFPA in the Access Working Group and other relevant humanitarian coordination.
Responsibilities:
Participate in the preparation of Implementing Partner (IP) workplans, ensuring Itemized Estimated Costs (IEC) are aligned with UNFPA standard rates.
Support the Programme Lead in budget creation in Quantum Plus, ensuring budgets are complete, accurate, and in compliance with donor and UNFPA requirements.
Assist in the preparation and review of donor proposal budgets, ensuring alignment with UNFPA standards and cost classifications.
Contribute to programme development by compiling and analyzing data relevant to UNFPA-supported interventions and assisting in drafting project documents, work plans, and statistical summaries.
Perform periodic analysis of fund codes, identify financial gaps or anomalies, and recommend corrective actions.
Provide regular updates to the Programme Lead on the status of fund codes, including budget utilization, expiry timelines, and implementation status.
Assist in the formulation and monitoring of the Humanitarian and development budget, including allotment control, expenditure tracking, and budget revisions.
Support the selection process of implementing partners and document the process in accordance with UNFPA policies.
Coach and guide IPs on the preparation and timely submission of FACE (Fund Authorization and Certificate of Expenditures) forms.
Conduct monitoring visits and spot checks to ensure IPs’ expenditures are aligned with approved budgets and that supporting documentation is accurate and complete.
Monitor IP financial performance and implementation rate, ensuring funds are fully utilized by the end of the project cycle.
Raise requisitions for the programme unit and follow up on the procurement and financial process.
Contribute to the preparation of interim financial reports for donors and ensure timely and accurate documentation and compliance with UNFPA internal controls and procedures.
Work closely with UNFPA Country Office staff and partners to maintain consultations with governments, UN agencies, and concerned NGOs on UNFPA substantive matters on humanitarian issues and provide required technical support.
iaise with humanitarian partners to collect information for effective mapping of humanitarian needs, identify gaps and coordinate response activities.
Monitor humanitarian risk factors and support inter-agency contingency planning efforts in coordination with CO staff and sub-offices.
Prepare and submit convoy plans and follow up with OCHA and multi-sectors in regards with logistics and commodities selectionCo.
ordinate with UNFPA programme teams and security staff to ensure efficient and timely preparation of planned convoys, contingency plans and micro-plans.
Act as the Access Working Group Focal Point, support to organize, participate and assist in organizing work groups, meetings, conferences, consultations with key partners on humanitarian and emergency relief-related matters.
Liaise with sub/field offices with respect to supply chain management and ensuring commodities pipeline is in place with the procurement and logistics unit.
Contribute to the program/project proposal drafting by preparing the humanitarian needs and calculating the supply requirements.
Education:
Secondary Level Education required. First level university degree is desirable.
Work Experience:
Seven years of relevant experience in development and/or humanitarian Programme/project management and coordination with focus on Programme implementation.
Field-level experience working in humanitarian settings particularly in RH, GBV and/or youth humanitarian programming, including the development of results frameworks, monitoring and evaluation.
Experience working in emergency preparedness and response at the central and decentralized level, conducting needs assessments; designing, implementing and monitoring humanitarian response in the areas of GBV, RH and youth is an asset.
Familiarity with UN procedures and working methods, particularly with UNFPA’s agenda, policies and procedures, is highly desirable.
Knowledge of humanitarian logistics with a focus on dignity/hygiene kits and RH kits; Excellent oral and written communication skills in English are required.
Languages:
Fluency in English is required and French is desirable to enable effective communication with English speaking and French speaking country coordination groups and local organisations (West and Central Africa region).
