Under the overall supervision of the FAO Representative and direct supervision of Assistant FAO Representative (Administration) in Pakistan, the incumbent shall perform and be responsible for the below mentioned duties
The position will focus on processing and verifying payments, maintaining accurate financial and budget records, ensuring compliance with FAO rules and regulations, and providing accounting and financial support to projects and stakeholders
Responsibilities:
• Screen and check all payments following standard operating procedures and submit these for processing. Dispatch cheques and funds transfer letters and file Disbursement Vouchers.
• Process claims or invoices and other payments, Mobile Wallet (MWP) requests in line with relevant regulations and instructions;
• Ensure supporting documents and information required to justify payment, including receipts, banking details, etc., are complete before releasing payments;
• Settle invoices and claims after verification of supporting documents;
• Compile and verify budget and accounting data by checking files, calculating costs and estimating anticipated expenditures; following authorization, make disbursements from petty cash as per delegation, maintain records of such disbursements and balance accounts as required;
• Provide support in ensuring compliance of all documentation with FAO rules and regulations in relation to stakeholders with whom Letters of Agreement are signed
• Assist in the preparation of periodic accounting records, finance and budget documents; record receipts and disbursements (ledgers, cash books, vouchers, etc.);
• Reconcile data for recurring or special reports; maintain contacts with local banks, verify account status and currency exchange rates and obtain approval for cheque clearance;
• Support the Unit’s and Project staff on all accounting, budget or financial queries.
• Monitor operational advances and other receivables and ensure timely clearance of outstanding items, taking corrective follow up actions where required, ensure that all Operational advances are reconciled periodically.
• Organize appropriate filing system; maintain records and files in accordance with FAO standard filing system.
• Maintain contacts and liaise with relevant project stakeholders, as needed;
• Make necessary entries in GRMS
• Perform any other task assigned by the relevant supervisor
Minimum Requirements:
• Advance university degree in Business Administration and Finance.
• Minimum 5 years of relevant experience in related function
• Working knowledge (level C) of English
Technical/Functional Skills:
• Very good knowledge of the essential elements of a range of finance, accounting and budget-related activities
• Extent and relevance of experience in a corporate financial system
• Thorough knowledge of double-entry bookkeeping and experience in accounting and dual currency transactions.
