Within the VCM Transversal Team (TSV), the Financial Systems Officer, will report to the Financial Systems and Project Analyst to provide VC financial systems support, contribute to deliver on the VCM Group’s projects portfolio and assist with other transversal activities.
Responsibilities:
Manage the VC accounting lifecycle including fund adjustments in SAP, evaluating and executing requests such as budget modifications, VC closing, expenditure allocations or adjustments, and other general accounting entries and corrections.
Perform the year-end and year-start financial activities by executing the VC closing calendar, reconciliations, and conducting controls on carry-forward values.
Maintain documentation of VC Accounting operations, processes, and controls, and maintain records of fund adjustments for management reporting and audit purposes.
Conduct periodic checks of VC cost recovery charges (VC administration charge, PPC) to ensure alignment with the OECD VC Cost Recovery Policy.
Oversee the VC suspense accounts for advance payments and refunds
Deliver timely and accurate first-level support to users of VC management systems, including the SAP Grants Management module, eVC platforms, and BO reporting tools. Responsibilities include managing user access, maintaining Knowledge Centres and homepages, testing systems following new releases, and coordinating with the Systems team to resolve more complex issues.
Maintain data integrity in VCM Dashboards by integrating new data batches, identifying and flagging discrepancies, and driving continuous improvements to data accuracy and reliability.
Support OECD registrations and filings within Donor portals and the electronic signature process.
Ensure coordination and delivery of the Group’s project portfolio, including AI and digital initiatives, coordinating with relevant teams to collect and align yearly strategic objectives, needs, and draft business cases.
Establish a project management structure, including setting up regular communications and meetings, collecting key information through meeting notes, and ensuring effective follow-up on action items.
Assist in drafting presentations, institutional communications/emails, documenting financial process, and producing mock-up materials.
Education:
University degree in accounting, financial management, audit, business administration, law or other related fields.
A professional certification in finance/accounting domain (e.g. chartered accountant or equivalent) or an MBA would be an advantage.
Work Experience:
Minimum of 2-4 years practical experience in the areas of accounting, financial systems management, audit, or equivalent.
Analytical and technical accounting skills plus knowledge of the Organisation’s financial and administrative systems (SAP, ORACLE, GM, BO) and procedures.
Experience in project management, presentation drafting, process automation and optimisation, AI, and data visualisation would be an advantage.
Proven experience advising clients and key stakeholders at all levels.
Demonstrated flexibility and agility in supporting team priorities, including the ability to take on tasks as needed to contribute to overall team success.
Solution-oriented mindset to solve problems and cope with conflicting requests and strict deadlines.
Experience demonstrating the ability to work with minimal supervision while referring problems to his or her supervisor.
Experience working in a multicultural environment would be an advantage.
Languages:
Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with commitment to reach a good working level.
