GATE Project Manager

Plan International, Moyamba, Sierra Leone

Skill Required:, Project/ Programme Management
Preferred Experience: 
5 years
Closing Date for Applications: 
23rd April, 2018

Job Description

Plan International is an independent development and humanitarian organization that strives for a just world that advances children’s rights and equality for girls.

We believe in the power and potential of every child.  But this is often suppressed by poverty, violence, exclusion and discrimination.  And it is girls who are most often affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood.  And we enable children to prepare for – and respond to – crisis and adversity.  We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We employ more than 9,000 people in programme countries, working with over 85,000 communities.  We have been building powerful partnerships for children for almost 80 years, and are now active in more than 70 countries.

Plan International Sierra Leone is committed to ensuring that child protection, gender and DRR are integrated in all its interventions and processes. It also encourages women to apply and is an equal opportunity employer.

Summary of the position:

The Girls Access to Education (GATE) project Manager is responsible for the overall coordination and management of all programmatic and financial aspects of the GATE project in Port Loko, Moyamba and Kailahun district - in accordance with proposal, monitoring and evaluation plan, performance framework, procurement and supply management plan, detailed budget, training plan, - to ensure a greater number of girls progress to and remain safely in secondary schools.

S/He will lead the implementation of the program in all the targeted schools and communities to contribute to an improved learning achievements in secondary schools, ensure girls’ safety in school, which has implications for their retention as well as their learning outcomes.

S/He will ensure timely and accurate development of detailed work plans and other technical documents; supervise execution of activities; oversee all administrative and financial arrangements and ensure timely delivery and accuracy of financial and narrative reports. S/He will lead modifications to plans as necessary, and may serve as a resourceful person for any development of new proposal in these districts.

Typical Responsibilities

  • Responsible for the operational success of the Girls Access to Education (GATE) project by ensuring seamless team management and development, program delivery, and quality control, monitoring and evaluation.
  • Review and implement strategies for the GATE project in line with the global strategy, donor requirements and ensure satisfactory completion of program objectives.
  • Work closely with District MEST and the UNICEF Education focal point to achieve a cohesive and coordinated approach to the implementation of the project in all three districts.
  • Keep close contact with the relevant line ministries and beau fait with government policies on Protection and the Girl Child.
  • Participate in the monthly project coordination meeting led by the Grants Support Manager to monitor progress of the logical framework and activity planning
  • Represent Plan in all project coordination meeting lead by UNICEF for all the implementing partners
  • Develop the quarterly financial forecast to ensure appropriate use of the funding budget
  • Prepare and submit monthly and quarterly work plans and progress reports detailing tasks (including monitoring plans)
  • Submit monthly project update to the GSM using the appropriate template
  • Perform monthly expenditures analysis  of all activities with the support of the grants Accountant
  • Ensure documentation of GATE project case studies, best practices and lessons learned.
  • Ensure, in compliance with donor requirements: a) effective budget monitoring and Management b) compliance with donor rules and procedures, including procurement and distribution of resources, time-management, work-plans and records c) Timely and accurate monitoring and submission of donor reports (financial and narrative).
  • Ensure proper filling  of all project documents
  • Support the preparation of the Plan international Sierra Leone quarterly report
  • Develop and maintains good professional relations with traditional and government bodies at the district /Chiefdom level so as to contribute to influencing Education and child rights policies at national level.
  • Ensure gender is mainstreamed into all section development related program activities in the district/chiefdom and maintains gender sensitivity towards staff and plan associates;
  • Ensure Child protection  is mainstreamed into all community development related program activities in the district/chiefdom to meet Plan goals;
  • Ensure CCCD is embedded in project activities in the district/chiefdom to meet Plan goals;
  • Facilitate the involvement and contribution of stakeholders at all levels in the process of refining and improving project implementation within the districts.
  • Ensure Community Leaders are involved and their capacities built to promote the GATE project
  • Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
  • Perform any other duties as assigned by Supervisor(s).

Qualification and Experience


  • University degree, or equivalent practical experience in interdisciplinary areas within human rights, social science, international development and program leadership.
  • At least four (4) years of demonstrable experience in development work preferably in INGO sector
  • At least five (2) years of experience a managerial role, preferably in a social development setting.
  • Strong leadership skills
  • Good communication and facilitation skills
  • Ability to undertake strategic and programme planning
  • Strong understanding of gender equality programing and meaningful child participation.
  • Knowledge of development challenges and contexts in Sierra Leone, particularly Education, child rights, girl’s rights and child protection.
  • Demonstrated experience working collaboratively and supportively without the need for close supervision.
  • Proficient computer skills and use of relevant software and other applications (e.g. word processing, spreadsheet, database, internet, SAP).
  • Experience in project management and Community Led approaches is a must


  • Believe in the potential of all people to succeed if given the right support and willingness to multi-task.
  • Ability to perform under stress,  innovative, build relationships,  coach and mentor, facilitate change, develop teams, initiate action, strategic decision making, planning and organizing.
  • Lead through vision and mission and a personal commitment to children’s development and protection.

Behaviours (Plan International’s Values in Practice)

We are open and accountable

  • Promotes a culture of openness and transparency, including with sponsors and donors.
  • Holds self and others accountable to achieve the highest standards of integrity.
  • Consistent and fair in the treatment of people.
  • Open about mistakes and keen to learn from them.
  • Accountable for ensuring we are a safe organisation for all children, girls & young people.

We strive for lasting impact

  • Articulates a clear purpose for staff and sets high expectations.
  • Creates a climate of continuous improvement, open to challenge and new ideas.
  • Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
  • Evidence-based and evaluates effectiveness.

We work well together

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.


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