OBJECTIVES OF THE PROGRAMME
The Department of Finance ensures that the financial management framework provides the required financial controls, reporting systems and procedures to meet the Organization's needs. It is therefore responsible for WHO's accounting policy and systems, corporate accounting, financial reporting, income and expenditure, donor accounting and reporting and treasury management policies. The Department of Finance has also the responsibility for insurance and pension services including administration of operations and risk management relating to staff and other financial risks.
DESCRIPTION OF DUTIES
The incumbent is the Secretary of the SHI Global Standing Committee and the Alternate Secretary of the SHI Global Oversight Committee.
The incumbent is responsible for coordinating the administrative work of the governing committees associated with the Staff Health Insurance, including reviewing and renewing membership in accordance with the specificities and rules of each committee, managing calls for nominations, organizing meetings of the committees and related subcommittees, preparing and collating meeting documentation and briefings, preparing meeting reports, ensuring that decisions and recommendations are followed up and reported at subsequent meetings, and periodic reporting to respective committees on matters of common interest. To achieve these objectives, the incumbent takes lead responsibility for managing the workload, soliciting timely input from the senior Departmental management on actions required with regard to committee membership and preparation of meeting programmes and annotated agendas, issuing and following up letters of invitation to members and observers, preparing and/or updating briefing materials, ensuring timely preparation, translation, and distribution of documents, and initiating follow-up action.
- The incumbent briefs collaborators on requirements for meetings.
- The incumbent is responsible for organizingcommittee meetings within a fixed budget envelope, and monitoring expenditure on a continuous basis.
- The update and communication to committee members and participants to the SHI of essential documents, such as the SHI Rules, SRUG, Newsletter, Reports, Information Notes and other such documents also come under the responsibility of the incumbent.
- The incumbent performs other related duties as required or instructed including providing administrative support to other areas of work and teams as necessary. To perform other related duties as required or instructed including providing administrative support to other areas of work and teams as necessary.
- Essential: A first level university degree in administration, or business studies or another filed closely related to the demands of this position.
- Essential: At least 5 years of administrative experience of which at least 2 years' experience at the international level.
- Experience in insurance operations and governance.
- Experience in research and benefit analysis.
- Experience in supporting governing body meetings.
- Experience working at WHO or within the UN Common System.
- Producing results requires personal initiative, flexibility, the ability to handle uncertainty, work independently and under pressure to deal with the range of disparate elements involved in arranging high-level meetings, including handling conflicting demands and meeting tight deadlines.
- Administrative competence to plan and organize large-scale meetings.
- Full understanding of staff health insurance and the background to meetings and the relationship of the activities of SHI and WHO policy-making organs. Ability to objectively analyze situations and proceedings of meetings and to independently write accurate reports in English.
- Tact, courtesy, discretion and ability to adapt to evolving demands are essential personal attributes.
- Respecting and promoting individual and cultural differences
- Creating an empowering and motivating environment
Use of Language Skills
- Essential: Expert knowledge of English.
- Desirable: Expert knowledge of French. Intermediate knowledge of Spanish.
- WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 60,233 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 3850 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.