Job Overview: The Grants Coordinator works to leverage public and private funding opportunities for IRC’s Northern California offices through prospecting, proposal writing, grants management and reporting, and sub award management. The Grants Coordinator, with supervision and collaboration with the Grants Manager, is responsible for conducting the full range of pre- and post-award activities required to prepare, submit, and comply with grant proposals to federal, state/local and private foundations. Activities will primarily support the Sacramento office’s grant portfolio, with limited support to Oakland, Turlock, and San Jose when needed. Work is performed in collaboration with IRC Northern California’s leadership, development, finance, and program staff, as well as headquarters’ revenue, grants and business development staff.
Pre- and Post-Award Grants Management (80% of time)
- Support the proposal development and submission process by working with the Grants Manager, IRC NorCal Executive Director, IRC NorCal Development Director, Site Director, local program staff, and headquarters staff to ensure on-time submission of high quality proposals.
- Write key proposal sections.
- Edit and incorporate the input of other team members into the proposals.
- Maintenance of accurate and detailed electronic contract and grant files for each funded program with consistent documentation standards.
- Work closely with program staff and HQ staff to prepare grant-related sub-award agreements and sub-contracts that adhere to IRC policies/procedures
- Work closely with Grants Manager, Site Director, and program staff to prepare interim and final reports to grantors.
- Coordinate grant opening and closing meetings for each grant in their portfolio.
- Liaise with the headquarters’ revenue, grants and business development staff on all new contracts, grants, amendments, and sub-grants.
- In collaboration with the Deputy Director of Finance, prepare budgets for funders and liaise with funders regarding fiscal and contractual questions.
- In collaboration with the Grants Manager and the Development Director, work with Site Directors to develop a funding strategy and timeline, and perform prospective research on potential public and private funders.
- Help maintain the Northern California region’s proposal calendar.
- Maintain grants management tracking and donor tracking system and regularly update the Northern California leadership team with accurate data.
- Deliver quality products against a tight schedule.
- Be a local subject expert for IRC’s Business Development Standards.
- Be a local subject expert for IRC’s internal grants systems (PEERS and OTIS).
- Support the other NorCal offices (Oakland, San Jose, and Turlock) with grants management tasks when needed to ensure coverage.
Private Fundraising (20% of time)
- Support prospecting for new opportunities, the preparation of letters of inquiry, proposals, budgets and reports to local foundations and other potential private donors to solicit restricted and unrestricted private funds, in collaboration with the Grants Manager, Executive Director, and the Development Director.
Key Working Relationships:
- Position Reports to: Grants Manager
- Indirect Reporting: Sacramento Site Director, NorCal Director of Development
Other Internal and/or External Contacts:
- Internal: NorCal Executive Director, NorCal Director of Finance, NorCal Site Directors, NorCal Program Managers, HQ Resource Acquisition and Management department
- External: Community foundations and public funders
- Undergraduate degree in journalism, English or a related field or comparable work experience. Certification or continuing education in grant writing, proposal development and/or fundraising a strong plus.
- At least three years of professional experience in grant writing/fundraising preferred.
- Excellent writing, research, and organizational skills.
- Ability to work autonomously in their scheduling and prioritizing within tight deadlines with focus on the work product.
- Self-directed but with strong interpersonal skills and the ability to work well within a team.
- Proficiency in Microsoft Office applications: Word, Excel, Outlook.
- Fluency in written and spoken English.
- Project management experience/certification a plus.
- Familiarity with the Northern California non-profit/philanthropy environment a plus.
- Familiarity with Asana a plus.