FHI 360, Amman, Jordan
Closing Date for Applications:
In conjunction with the Director of Finance and Administration, the Grants Specialist will maintain an effective portfolio management system to streamline the business process. S/he will perform specialized tasks from pre-award to close-out as assigned by the Director of Finance and Administration. These tasks may include a wide variety of discrete transactions occurring at various stages of the award and/or sub award processes.
The Grants Specialist will provide financial & technical assistance to the grantees throughout the implementation of their grants to ensure full compliance with donor rules and regulations. S/he will participate in the design and implementation of grant opportunities offered by the USAID CHN Project including participating in and delivering specific sessions within the grant solicitation workshops. In addition, the Grants Specialist will support grantees in the design of their specific action plans, M&E plans as well as monitor their performance and progress.
Areas of Responsibility
More specifically, responsibilities include but not limited to:
- Coordinate with grantees, partners and potential grant applicants on USAID Community Health and Nutrition Project (HCN) grant opportunities.
- Review proposals and provide feedback per the grant evaluation criteria, and participate, when assigned, in the grant evaluation committees.
- Support short-listed grantees in finalizing their project designs and action plans, including monitoring and evaluation, communications and outreach.
- Participate in and/or deliver grant management training/ orientation meetings and facilitate discussion sessions, workshops as well as training and planning support with short-listed and awarded grantees, as required.
- Conduct the pre-assessment tool with short-listed grantees, analyze the results, determine what supporting documentation is required to address any concerns, and define the special award conditions.
- Draft Grantee negotiation memos outlining the budget negotiation process and how any shortcomings in administrative or financial management will be addressed over the grant period of performance.
- Prepare grant agreement documentation including substantial involvement clauses.
- Follow up with and support the assigned grantees to ensure that the grant is implemented according to the grant agreement, work plan and timeline.
- Support the Operation team in tracking grantee activities, conduct site visits to grantees and attend their events.
- Draft and prepare periodic briefs/summary reports about each grant separately to ensure timely implementation, and monitor project activities against approved work plans.
- Assist in the documentation of the grantees success stories.
- Review and approve financial reports submitted by assigned grantees, liaise with grantees to request amendments or to obtain missing documentation; submit approved financial reports and supporting documents to the Finance team for processing.
- Work with the Director of Finance and Administration to ensure that all financial transactions are correctly administered and that all vouchers and grants are processed in a timely and efficient manner.
- Liaise with technical team to make sure that activities implemented are approved and linked with financial report submitted.
- Work with the relevant teams to identify the kind of technical support that might be needed to ensure the proper implementation and impact of the grant.
- Provide guidance and one-to-one on the job assistance to the grantees on financial management, budget monitoring and compliance with FHI 360 and Jordanian Local Laws.
- Regularly monitors the budget; conducts analysis on discrepancies and ensure adherence to applicable regulations.
- Analyze spending patterns and identify potential areas of concern.
- Keep track of all financial payments issued to grantees and coordinate with the Director of Finance and Administration regarding the need for any modifications, such as grants amounts commitments and obligations
- Any other tasks requested by the Director of Finance and Administration linked to the grants component.
Education, Experience and Skills
- Bachelor's Degree in Accounting or any related field or its International Equivalent.
- 5 - 8 Years of progressively responsible accounting, finance and operational management, and experience in a government contracting environment.
- Intermediate knowledge of donor (USG and non-USG) rules and regulations, common mechanisms of funding, types of acquisition and assistance awards, grants contracting concepts and principles from the solicitation phase to post-award administration.
- Strong oral communication and business/technical writing skills.
- Strong analytical skills applied to problem-solving.
- Proficient in award and contract portfolio management systems, processes and computer software.
- Adaptable to work environments in diverse cultural settings.
- Able to anticipate many of the tasks related to award and contract administration.
- Committed to accomplishing high quality deliverables on schedule.
- Advanced English and Arabic is required.