The Payroll Administration Unit is responsible for the accurate and timely administration of pension payments across a network of international organizations.
Responsibilities:
Lead the Payroll Administration Unit, ensuring the delivery of high-quality pension payroll services to coordinated and non-coordinated organizations.
Promote a culture of continuous improvement, innovation, team spirit, and service excellence within the team
Oversee the accurate and timely processing of monthly pension payments for over 11,000 beneficiaries across multiple currencies and jurisdictions.
Hold delegated responsibility for the financial integrity, accuracy, and risk management of pension payrolls representing significant annual expenditure across multiple international organizations.
Lead engagement with external auditors, Budget Services, and governing bodies to provide assurance on payroll, accounting, and compliance.
Promote long-term strategic planning for the evolution of payroll systems, including the integration of advanced technologies to enhance service delivery.
Act as the primary point of contact for pensioners and administrative services of coordinated organizations regarding payroll matters.
Organize and lead regular team meetings to share updates, resolve issues, and foster collaboration.
Participate in seminars and briefings for future pensioners, providing clear and accessible information on entitlements and procedures; periodic visits to the serviced organizations are expected.
Monitor and report on key performance indicators and operational metrics to support decision-making and continuous improvement.
Requirements:
MBA or advanced university degree in finance, accounting, human resources, or a related field, or equivalent practical experience.
Minimum 10 years of experience in payroll administration, pension management, or financial operations within international or public sector organisations, or in comparable settings
Minimum 5 years of experience in managing and coaching teams.
Proven experience in managed service delivery and financial oversight. Experience in change management and leading/guiding organizational or large-scale changes in process and/or technology.
Strong understanding of international tax legislation and pension schemes.
Excellent interpersonal and communication skills, with the ability to maintain effective working relationships across diverse stakeholders.
Advanced proficiency in payroll systems and financial management tools
Knowledge of HR Access is a distinct advantage.
Excellent knowledge of SAP BO.
Good knowledge of SAGE or equivalent interbank transfer systems.
Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
