FAO's office for Lebanon is responsible for developing, promoting, overseeing and implementing agreed strategies for addressing countrywide food, agriculture and rural development priorities under Lebanon. It develops and maintains relations with the relevant Ministries at country level. This position is based in FAO Representation in Beirut, Lebanon. The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner.
Reporting Lines
Under the overall supervision of the FAO Representative and direct supervision of Assistant FAOR-Administration and in close coordination with other Units and colleagues in the office.
Technical Focus
HR management and implementing HR Policies and procedures.
Tasks and responsibilities
Demonstrates full compliance of HR activities with FAO rules and regulations in close collaboration with the Regional Office HR Unit, SSC HR and NSHR Units.
Monitors and coordinates the day-to-day activities in collaboration with other units and contributes to the implementation of new or modified Standard Operating Procedure and workflows
Implements HR business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in HR management for the locally recruited consultant
Analyzes and elaborates proposals on the recruitment of locally recruited consultant/NSHR in the office, proper use of contractual modalities, forecast of the staffing needs, performance evaluation and staff career development management.
Process recruitment cases of NSHR personnel. Participates in the selection process, reviewing, interviewing applicants, arranging tests and interviews for candidates. Prepares selection reports and initiate contacts to obtain necessary clearance and endorsements. Prepare offers of employment with complete information on terms and conditions of service.
Initiates personnel actions for the appointment, extension, and termination of assignment for locally recruited consultant/NSHR of the Representation Office and projects.
Provides advice to employees concerning all human resources matters requiring extensive reference to FAO manual on established practices and procedures and prepare correspondence and reports on these matters, in close collaboration with Assistant FAO Representative (Administration) and Regional Office HR Unit
Ensures funding changes ePPRs are made whenever required, in accordance with operational clearance as per FAO rules and regulations
Participates in the HR working groups at inter-agency meetings in the country and attend meetings as scheduled and Coordination with other UN agencies on routine HR matters
Participates in the HR related surveys, UN Country Team local salary survey and other local inter-agency HR-related matters
Ensures facilitation of knowledge building and knowledge sharing with all concerned FAO Personnel
Maintains complete and detailed personnel files of the locally recruited consultant of FAO (selection process, resumes, terms of reference, contract durations, duty stations, basic/advanced security certificates, personal history forms, national identity card copies, personal data sheet, passport size pictures, designation of beneficiary, declaration of non-employment, educational degrees/certificates, health fitness forms).
Investigates and resolve complex personnel queries and initiate follow-up actions in close collaboration with Assistant FAO Representative (Administration), and escalate to the FAO Representative as needed.
Drafts TOR for various positions in close consultation with the management and programme/project managers
Generates various HR reports as and when required by the senior management
Provides information /verifies locally recruited consultant entitlements in conformity with their employment status and coverage by the FAO rules and regulations in close collaboration with Assistant FAO Representative (Administration)
Provides information and assistance to management and FAO Personnel to resolve problems and/or reach agreement on complex issues
Manages leave entitlement and attendance record for all FAO projects and the Representation office.
Develops and manages local rosters.
Performs other related duties as required.
Candidates Will Be Assessed Against The Following
Minimum Requirements
Advanced University Degree in Human Resources Planning and Development, Business Administration or in any related fields.
6 years of relevant experience in Human Resources
Working knowledge (level C) of English and Arabic
National of Lebanon
Technical/Functional Skills
Proven expertise in field of Human Resources
Selection Criteria
Ability to plan, organize, implement and report
Excellent communication, writing and presentation skills in French, English and Arabic.
The incumbent must possess teamwork spirit, ability to work under minimum supervision, flexibility
Capacity to take initiative, and suggest modifications in the process
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Contributes effectively to team work and team outcomes
Demonstrates openness to change and ability to manage complexities
Previous employment INGOs at the National or International level. Experience with a UN Agency is preferable.
Proven experience in reporting and computer skills (Microsoft Word, Excel, Power point, GRMs, any other software programs, etc)
Ability to lead, coordinate and work within a team of professional staff from diverse technical and cultural backgrounds
