Under the overall guidance of the HR Specialist and direct supervision of the Human Resources Analyst, the HR Associate ensures execution of transparent and efficient HR services in the region. The HR Associate promotes a collaborative, client-oriented approach and supports keeping high staff morale and engagement.
The Human Resources (HR) Associate provides support to the HR Analyst in ensuring that the office is appropriately staffed with high quality and engaged personnel who receive the guidance, feedback, and development they need to fully contribute to the project/programme agenda and Sustainable Development Goals.
The HR Associate works in close collaboration with other members of the wider HR team within the Operational Effectiveness and Assurance Unit, the programme and project teams in the assigned region, and staff in GSSC and other UN Agencies to exchange information and resolve complex HR-related issues.
UNCDF adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNCDF personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
Key Duties and Accountabilities
Ensure effective administration and implementation of HR strategies and policies.
Ensure full compliance of records and reports with UN rules, regulations, and UNDP policies, procedures, and strategies, effective implementation of the internal controls, and proper functioning of the HR management system and practices.
In consultation with the direct supervisor and HR Specialist, support HR business processes mapping, and provide input to content elaboration and update of internal HR Standard Operating Procedures (SOPs) where needed in to supplement SOPs issued by GSSC/OHR. Adapt processes and procedures where necessary to meet the needs of the region.
Provide information to management and personnel on the implementation of HR policies, corporate strategies, rules and regulations, HR business processes, and proper use of contractual modalities.
Collect information and support to UNCDF’s participation in inter-agency exercises and surveys, such as comprehensive and interim local salary survey, hardship, and place-to-place surveys, in coordination with the direct supervisor.
Collect information on the risk management of regional HR activities to proactively manage and mitigate the risk.
Independently produce and maintain reports, statistics, etc. for management review purposes.
Provide HR services to UNCDF projects and programmes, including recruitment and staffing.
Implement recruitment processes in coordination with GSSC and locally with Hiring Managers that includes contributing to drafting of job descriptions, providing input to job classification process, drafting vacancy announcements, screening candidates, participating in interview panels, providing support for the submission of compliance reviews as per the actions delegated to UNCDF. In coordination with Hiring Managers, submit requests and appropriate documentation to GSSC for non-delegated actions.
Facilitate creation and update of positions in ERP (or create positions if delegated) and association and update of positions to chart fields, in coordination with budget owners.
Monitor and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments, and separations through ERP and other relevant corporate platforms.
Process timely contract management actions, in close coordination with supervisors and senior management.
Provide support to benefits and entitlements processing delegated to UNCDF, as applicable and in coordination with the direct supervisor and management, such as medical evacuations, R&R, safety and security interventions.
Maintain UNCDF regional staffing table and local rosters where relevant.
Provide assistance to the contract management, payroll, and separations in coordination with GSSC in accordance with the delegation of authority given to UNCDF.
Provide HR support and services to projects and programmes, including provision of information on personnel benefits and entitlements in line with UNDP/UNCDF policies and in coordination with GSSC as applicable.
Provide administrative support to retirees as applicable.
Ensure proper staff performance management, talent management and career development
Provide background information and maintain related data acting as Secretary to formal UNCDF regional management groups responsible for collectively reviewing and discussing staff performance, talent, and development needs.
Provide assistance to Performance Management reporting and monitoring.
Provide input to the UNCDF-wide Learning plan’s preparation in consultation with the Senior Management, HR Analyst, and Talent Development Manager.
Ensure facilitation of knowledge building and knowledge sharing in UNCDF
Organize training for the regional programme and project staff on HR issues.
Assist in the creation and implementation of a local onboarding plan, leveraging corporate resources.
Synthesize lessons learned and best practices in HR.
Make sound contributions to knowledge networks and communities of practice.
Required Skills and Experience
Education:
Secondary education is required.
A university degree (bachelor’s degree) in Human Resource, Business Administration, Public Administration, or a related field will be given due consideration, but it is not a requirement.
Human Resources certification from a recognized institution is desirable.
Experience, Knowledge, and Skills
Minimum of 6 years (with high school diploma) or 3 years (with bachelor’s degree) of progressively responsible HR and/or administrative experience at the national or international level is required.
Familiarity with HR management, including talent acquisition and recruitment, in the UN system is a great advantage.
Familiarity with an HR module in Oracle-based Enterprise Resources Planning (ERP) is desirable.
Work experience in a UN Agency or a UNDP Country Office/Regional Hub is desirable.
Experience in the use of computers and office software packages (MS Word, Excel, etc.) is required.
