Org. Setting and Reporting
This position is located in the Operations and Advocacy Division, Office for the Coordination of Humanitarian Affairs (OCHA), which is part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.
This position is located in the Office for the Coordination of Humanitarian Affairs (OCHA) in Khartoum, Sudan. Under the overall supervision of the Head of Office (HoO), OCHA Sudan, the Humanitarian Affairs Officer / Pooled Fund Manager reports to the Humanitarian Affairs Officer / Head of Humanitarian Financing and Resource Mobilization Unit.
The Humanitarian Affairs Officer / Pooled Fund Manager will work in the OCHA Humanitarian Financing Unit, which supports the Humanitarian Coordinator (HC) in managing the respective Common Humanitarian Fund (CHF). The CHF allocates resources in support of humanitarian assistance and aims to increase the effectiveness of the humanitarian response by promoting timely and needs-based allocation of resources. UN Agencies, international and national NGOs can access funding from the CHF, which is allocated through a participatory and inclusive decision making process, in which clusters play a key role. OCHA manages the CHF under the oversight of the Humanitarian Coordinator and performs a secretariat function though its Humanitarian Financing Unit.
Within delegated authority, the Humanitarian Affairs Officer / Pooled Fund Manager, will be responsible for the following duties:
I. Fund Management and Coordination:
- Under the overall supervision of the HoO, support and advise the HC on the overall management of the Common Humanitarian Fund (CHF) and CERF in-country processes vis-à-vis the humanitarian context (i.e. priorities and critical needs).
- Ensure the overall administration of the Fund and liaise as necessary with relevant OCHA HQ sections (i.e. OCHA Operation and Advocacy Division (OAD), OCHA Country Based Pooled Funds (CBPF) Section/Humanitarian Financing & Resource Mobilization Division, OCHA Executive Office (EO) or Multi-Partner Trust Fund Office (MPTF).
- Support and implement standardized policy in line with HQ guidance and decisions.
- Manage and supervise Fund-related support staff.
- Manage fund allocation processes ensuring necessary coordination with relevant counterparts in line with the Terms of Reference and/or allocation guidelines (i.e. Review and/or Advisory Boards, cluster or sector leads, humanitarian organizations, and OCHA).
- Liaise with NGOs, UN partners as well as clusters and OCHA field offices to follow-up on project progress and overall Fund progress.
- Conduct periodic field visits to promote the knowledge and support the appropriate use of the Fund in line with its Terms of Reference, field visits should focus on key actors (i.e. OCHA field colleagues, recipient organizations, local governments, communities).
- Ensure proper communication and support during the allocation process to all stakeholders.
- Liaise with and provide necessary support to recipient organizations of the Fund throughout the life-cycle of the projects, promoting coherence between humanitarian needs and response.
- Advise the HC, recipient organizations and stakeholders on measures to mitigate foreseeable operational risks.
- Ensure recipient organizations compliance with financial rules applicable to the Fund.
- Ensure coordination and information exchange with humanitarian donors aiming to promote coordinated and complementary use of funds.
II. Monitoring, Reporting and Evaluation:
- Ensure compliance with monitoring and reporting requirements in place for the Fund.
- Systematically provide information on project status to the HoO and the HC, donors and relevant governing bodies of the Fund.
- Ensure timely overall project reporting, including acting as the lead for the pooled fund annual report exercise.
- Assist in the preparation of evaluations or other research activities and studies in consultation with relevant HQ sections (CBPF, EGS).
III. Analysis, communications and public information:
- Research, analyze and present humanitarian financing information, in particular funding trends and requirements, gathered from diverse sources.
- Assist in policy development, including the review and analysis of humanitarian issues and funding trends at the country level, ensuring proper coordination with CBPF/Humanitarian Financing & Resource Mobilization Division.
- In collaboration with other OCHA units and field offices, as well as with support from relevant OCHA HQ sections, document and disseminate results, best practices and results of the Fund across internal and broader audiences through information and communication products/pieces (i.e. bulletins, feature stories, photographs/videos, websites, etc.).
- Liaise with OCHA field offices and recipient organizations in order to disseminate full information on Fund activities.
- Perform other duties as assigned by the OCHA Head of Office.
- PROFESSIONALISM: Sound knowledge of and exposure to a range of humanitarian assistance, emergency relief and related humanitarian issues; knowledge of institutional mandates, policies and guidelines pertaining to humanitarian assistance; strong analytical capacity, in particular the ability to analyze and articulate the humanitarian and protection dimension of issues which require a coordinated UN response; good knowledge of the UN common system and humanitarian NGOs; ability to identify issues and to use sound judgment in applying technical expertise to resolve a wide range of problems; strong research skills, including ability to evaluate and integrate information from a variety of sources and assess impact on the humanitarian rights and protection situation in assigned country/area; ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters and human misery); ability to provide guidance to new/junior staff; excellent drafting skills and strong computer literacy (MS Word and Excel); takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
- An advanced university degree (Master’s degree or equivalent) in political science, social science, public administration, international studies, economics, engineering, earth sciences or a related field, is required. A first-level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree.
- A minimum of five (5) years of progressively responsible professional experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, project management, budget management, or related area is required.
- Previous experience of working in humanitarian financing, humanitarian grant management or humanitarian funding management is required.
- Humanitarian experience in the field (actual setting where a mission and/or project is being implemented) in emergency situations (complex emergency or natural disaster) is desirable.
- Experience in direct project management/supervision or monitoring and evaluation is desirable.
- Experience with the UN common system is desirable.