ICT Senior Associate

United Nations Office for Project Services, Yangon, Myanmar

Skill Required:, IT and ICT
Preferred Experience: 
7 to 10 Year
Closing Date for Applications: 
27th June, 2021


Job Description

Functional Responsibilities

Under the direct supervision of Finance Analyst (Dispatch) , and technical supervision of Monitoring and Evaluation Officer – Data Management of PR, the ICT Senior Associate - Quality Assurance shall be responsible for performing the following duties:

Database development

  • Under the supervision of the secondary supervisor, develop formats/forms and uniform database design for all programmes.
  • Develop automated reports that can easily be produced from the system using specific parameters
  • Review the current information systems in place (e.g. current database, tracking sheets etc)
  • Develop the Data Studio for the data management system

Data management and analysis

  • Ensure regular information update for National Programme implementation partners/projects according to the produced formats and clean any overlapping issues and data.
  • Working closely with the Yangon based Managed Cash Flow team and field staff by giving the required information or solving database errors on a daily basis.
  • Act as a focal person of MCFU(Managed Cash Flow Unit) for financial data disbursed by Field Finance Assistants (FFAs) at field level and by Finance Assistants (FAs) in Yangon.
  • Communicable to Head Quarter for the technical purpose to build the Google Data Studio and Settlement Reconciliation database design.
  • Install a database for new MCFU staff and provide orientation training.
  • Provide data quality training to MCFU data users.
  • Must ensure that data in the MCFU-MIS system is accurate and regularly updated.
  • Make sure that databases using MCFU units are running correctly and FFAs and FA are using updated databases correctly.
  • Collect FFAs data on monthly basics, check the completeness and correctness of data before sending it to M&E Officer – Data Management.
  • Ensure that quality on FFAs data without missing data, errors and duplicated data.
  • Contact directly to FFAs if s/he could not send monthly data on-time and/or found errors at their data.
  • Be the first contact person for FFA when they are faced with data problems and refer to M&E Officer – Data Management if technical support is needed.

Reporting

  • Work closely with M&E Officer – Data Management and advice on data related issues.
  • Immediately report to M&E Officer – Data Management in case MCFU-MIS system breaks down and/or threads occur.
  • Check for data accuracy and data assurance and provide regular feedback to the Monitoring and Evaluation Officer – Data Management of PR.
  • Contribute to the preparation of information required for monthly reports and other periodic reports, as well as upon request from (MCFU) Managed Cash Flow Unit.
  • Advise MCFU teams in the development of new data analysis
  • Manage the database on a common share drive where programme & financial  information is easily accessible by others
  • Complete and correct FFA monthly data to M&E Officer – Data Management according to reporting timeline to prepare Activity Done Report and Disbursement Reports.
  • Works closely with the Programmes Support and Public Health Officers on issues related to activities completion and the quarterly work plan development.

Others

  • Strong understanding of the quarterly approved Work plan in order to provide a necessary guidance to Field staff for effective data management  of National Programme’s activities;
  • Frequently travel to the townships where FFAs are located to assist FFA’s disbursement process if necessary.
  • Performs other duties assigned by the supervisor (s).
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

Monitoring and Progress Controls

  • Assist M&E Officer - Data Management in preparation of consolidated quarterly work plan in close collaboration with all programme teams and Managed Cash Flow Unit. The consolidated work plan will provide the associate with a clear perspective of time allocation and specific activities and approved budget amount for the whole country, and will be shared with FFAs before starting the quarter.

Impact of Results

  • Efficient and effective database management including efficient and effective implementation of cash flow mechanisms, ensuring compliance with the managed cash-flow policy.
  • Organizes and prioritizes work schedule to meet client needs and deadlines.
  • Anticipates client needs and addresses them promptly.

Education/Experience/Language requirements

Education

  • Secondary Education with specialized certification in database management in combination with additional 7 years of professional experience relevant to the above duties. Applicants with a Bachelor’s Degree, preferably in computer science, statistics, or related field with 3 additional years of relevant professional experience.

Experience

  • Minimum 7 years of relevant professional experience in Database Management is required.
  • Good knowledge and practical experience of Excel and Access (including data entry skill and Pivot, etc.) is required.
  • Knowledge of database management and/or operations and advanced database user and cross data analysis skills would be a strong asset.
  • Ability to work well in a team and thrive in an innovative environment.
  • Knowledge of work plan and other forms of financial service would be an asset.
  • Ability to work systematically, accurately, independently and under pressure.

Languages

  • Fluency in written and oral English and Myanmar languages are required.

Source:https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=21949#2


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