The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with 192 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.
As one of the five decentralized parts of the International Federation of Red Cross and Red Crescent Societies (IFRC) Secretariat, the Asia Pacific Regional Office (APRO) leads the support to National Societies of 38 countries through Country Offices (CO) and Country Cluster Support Teams (CCST) spread across East Asia, South Asia, Southeast Asia and the Pacific geographical areas. APRO, led by the Regional Director, is organized in units – among them one responsible for Disaster and Crisis Prevention, Response & Recovery (DCPRR). APRO also functions as the Country Office for Brunei, Malaysia and Singapore with heads of units assigned focal person responsibilities for these countries. The DCPRR unit is organized in four functional areas:
- Programmatic – Disaster Risk Reduction (DRR), Shelter and Livelihoods Areas of Focus and Strategy for Implementation
- Emergency Operations Coordination and Information Management (EOIM) – Focusing on Strategy for Implementation and related elements of Strategy for Implementation
- Crosscutting Thematic Approaches – Migration Area of Focus and elements of Strategy for Implementation, particularly Civil-Military Relations, Community Engagement and Accountability (CEA), and Disaster Laws as well Cash Preparedness (which cuts across the various AOFs and SFIs).
- Management Support – Focusing on general support to the unit and support relating to management of special projects, including for Malaysia. The Interim Regional National Society Preparedness Coordinator is a member of the IFRC Asia Pacific Disaster and Crisis Unit. In-line with the Federation-wide DRM Policy, the key priority of the Interim Regional National Society Preparedness Coordinator is to support the capacity development of the National Societies and affected branches at all stages of the disaster risk management continuum, emphasizing National Society institutional preparedness for future disasters. This interim regional function will be out-posted in Manila, Philippines, from where short missions will be taken or remote support provided to countries requiring technical guidance and support for implementing NS Preparedness framework/approach. This role is also expected to provide general practical technical advise to the National Societies in the area of response preparedness and systems to support a learning by doing approach, and day-to-day improvements, wherever possible. This out-posted interim regional position reports administratively to the Head of Country Office in the Philippines.
The Interim Regional National Society Preparedness Coordinator coordinates with and supports relevant leadership, operational and technical focal points within IFRC CO/CCST and National Societies, for the identification, integration and implementation of key preparedness measures/activities within relevant planning processes, and to ensure coherent, coordinated movement support to the National Society, ensuring that operations and programmes integrate NS needs, build on previous NS investment efforts and contribute to the long-term vision of the National Society.
The Interim Regional National Society Preparedness Coordinator – under the line management of the Manager of DRM, APRO – supports the IFRC network in Asia Pacific and is responsible for coordinating and supporting an integrated approach to NS Preparedness and for effective coordination and management of provision of technical support to Asia Pacific National Societies as they take lead in assessing, planning, implementing and monitoring their actions they take to become better prepared for response.
Job Duties and Responsibilities
National Society Preparedness coordination and management
- Provide thought leadership, innovation and strategic direction in the area of organizational culture around National Society Preparedness.
- Lead/facilitate the development of the Regional National Society Preparedness Roadmap, and promote it across the IFRC network in Asia Pacific to foster alignment of approaches and to enhance synergetic actions in building up expertise in various areas of National Society Preparedness.
- Lead the development and implementation of Asia Pacific Regional National Society Preparedness Work Plan in line with the regional operational plan, ensuring alignment with the global operational plan and relevant country and cluster operational plans.
- Promote integration, coherence and alignment of National Society Preparedness initiatives driven by various Partner National Societies and IFRC offices in the region to the National Society Preparedness Roadmap, and advocate for the use and support of an integrated approach to preparedness within the region with NS, PNS, IFRC, ICRC and donors.
- Manage National Society Preparedness regional budgets as per IFRC and donor requirements, and lead mobilization of resources for selected on-going and future National Society Preparedness regional initiatives, closely with relevant units and teams, including support in the design and development of regional funding proposals (e.g. Red Ready, other relevant proposals in close collaboration with IFRC technical focal points, partner national society or stakeholders).
- Guide and when requested by CO/CCST, coordinate and support stronger preparedness approach throughout the operations cycles, including through National Society Preparedness for Effective Response (PER) processes.
- Work with IFRC offices to coordinate support to National Societies, including peer support and financial resources, to strengthen specific components of the National Society response system, e.g. Emergency Operations Centres at NHQ and Branch levels, as per identified priorities.
- Together with the regional surge coordinator and IFRC offices, guide and support National Societies in enhancing measures aimed at selecting relevant members of their national and branch level disaster response teams to be part of the regional rapid response roster in line with the regional road map on localization of surge.
- Work with IFRC technical counterparts to strengthen National Society contingency planning (CP), response planning and business continuity planning (BCP).
- Work with IFRC offices and focal points, including at regional level, to coordinate support to NS Preparedness activities across the preparedness continuum and sectoral preparedness, and support integration of additional considerations in preparedness processes through closely working with regional technical and thematic leads.
- Ensure quality and accountability in the area of National Society Preparedness, particularly in response preparedness.
- Prepare monthly, quarterly/bi-annual, and annual reporting as per IFRC and Donors requirements.
NS Preparedness technical support for capacity, tools and standards
- Ensure quality of NS Preparedness programming through technical review of Emergency Plans of Action, emergency appeals, proposals, operational plans and preparedness strategies/plans at country level (including the identification of risks and challenges to ongoing programmes) in collaboration with country-level NS Preparedness focal points and with other technical units within APRO.
- Provide technical and operational support to NS Preparedness programming where required, including for Red Ready Prog, with emphasis on response preparedness through virtual technical support or in-country technical assistance.
- Provide technical support to NS for overall coordination and management of various NS PER phases (and related virtual and/or in-country activities): Orientation, Assessment, Prioritisation and Analysis, Work-Planning and Action and Accountability (i.e. Implementation).
- Provide technical support to NS and IFRC offices to implement response preparedness and other relevant preparedness measures/activities as per identified priorities and needs, including relating to testing priority response system components through simulations.
- Broker and/or provide technical support to NS together with IFRC offices to strengthen national and branch level disaster response teams, including updating training curriculums to align with global minimum standards as well as facilitating integration of competency-based approaches in the local response teams.
- Organise and lead AP Regional PER Facilitators Inductions and Trainings, and other capacity strengthening activities as per identified priorities and needs in AP region.
- Develop and maintain online Regional Facilitators roster/register.
- Ensure collaboration and alignment with other regional technical support for capacity, tools & standards (e.g. NS Dev., sectors, cross cutting, support services functions).
- Coordinate closely with respective IFRC representatives, as well as Partner NS in-country on preparedness and response capacity building planning and accompany NS in implementing preparedness measures/activities.
Ensure representation, information and knowledge management across the global network
- Network and coordinate with RCRC Movement partners, NGOs, UN and other International Organizations, and provide regular information updates on institutional preparedness to ensure the IFRC is kept informed and up to date on best practices and emerging trends related to disaster and crisis preparedness.
- At the request of the line manager and APRO SMT, represent the IFRC on Institutional Preparedness issues in RCRC Movement and external fora and establish effective working relationships with key humanitarian organizations, academic and research organizations including UN agencies.
- Participate in PER Technical Working Group and Core Group meetings.
- Promote utilization of the IFRC NS Preparedness technical guidelines by NS – and support them to adapt some of the tools to their context & procedures.
- Promote and support an evidence-based approach to determining NS Preparedness programming capacity gaps of NS, designing, and implementing measures to enhance their capacities to deliver appropriate programming solution in line with the NS’ mandates.
- Provide key recommendations for improvement of materials, content or delivery set of process and actively participate as per agreed national/regional and global plans.
- Research and ensure information on international and Movement best practices is provided in a format that is ready to use and adapt it based on feedback.
- Promote and support innovation, learning and knowledge management in NS Preparedness.
- Relevant university degree
- Degree in international development, disaster management or related area of focus
- Good understanding of the global humanitarian environment
- Experience in working for a humanitarian aid organization in the area of DRM in a developing country
- Minimum 5 years experience in organizational capacity strengthening/development, project management, representation and strategic planning; proven experience with successfully delivering on objectives in a very tight timeframe.
- Ability to communicate complex concepts for a wide range of audiences
- Strong written and oral skills in English are essential; secondary language is an asset.
- Organization of simulation exercises, drills.
- Emergency Operations Centres.
- Contingency Planning and Response Planning.
- Business Continuity Plans.
- Standard Operating Procedures.
- Strategic management and control of emergency operations, decision making
- Management of information and/or communications in emergencies.
- Logistics, warehouse and fleet management.
- Staff and Volunteer management in disasters.
- Movement coordination mechanisms, external actors.
- Tools of the RCRC Movement response system.
- Experience with disaster preparedness, DM/DRM procedures in their particular field of expertise in one or preferably more of the following areas:
- Experience or specialization in Gender, Violence Prevention, RFL, Beneficiary Communications/Accountability, Security.
- Proven experience of facilitating/skill transfer/training, and adult learning development;
- Experience of, and commitment to, participatory approaches and the integration of participatory mechanisms into all stages of project cycle planning, implementation, monitoring and evaluation;
- Experience in conducting evaluation using methodologies such as interviews, observation, analysis and consensus building.
- Demonstrated understanding of Project Cycle Management, with a focus on strategic thinking and putting systems in place in respective departments
- Experience in narrative and financial reporting and proposal writing.
- Experience in working within the RC/RC Movement
- Experience in the Asia Pacific region
Knowledge, skills and languages
- Excellent communication, organization and facilitation skills
- Self-supporting in computers (Email, Internet, spread sheets, word-processing, etc.)
- Skills in negotiation and building relations
- Fluently spoken and written English