Context of the internship :
Douleurs Sans Frontières is a French international solidarity NGO working in the health field and more specifically in the field of pain management and palliative care. The association's head office, located at the Lariboisière hospital in Paris, has a permanent team of 6 people (employees and volunteers). The leaders of the association are mainly health professionals.
The local branches include 4 expatriates on long-term missions and 50 local employees for the coordination of actions. The actions developed in 4 countries: Cambodia, Haiti, Madagascar, Mozambique are carried out in partnership with local structures (hospitals, associations, universities, etc.). A network of specialized health professionals (doctors, nurses, psychologists, child psychiatrists, etc.) voluntarily provides expert advice as part of training and technical support for the various programs.
The association's resources come mainly from funding from public institutions (European Commission, international cooperation, regions, departments, AFD), products from the generosity of the public and corporate sponsorship.
The DSF program team is composed of 5 National Directors (DN), an Accountant, an Administrative and Financial Manager (RAF), a General Coordinator (CG), a Public and Private Financing Officer ( CFPP), a Communication Officer (CC) as well as volunteers at headquarters or attached to missions including 6 Directors of Professional Health Programs (DP).
Description of the Internship:
Under the responsibility of the General Coordinator, the Program and Finance Trainee assists the latter as well as the DPs in the execution of administrative tasks, monitoring of actions related to the needs of missions and programs, related to the needs of development and organization of headquarters .
In addition, he assists the RAF in administrative, accounting and financial tasks related to the actions implemented on the missions.
Main objectives of the internship:
- Assist the CG and the DP in the execution of the administrative tasks necessary for the management of missions and programs, in the operational monitoring of the programs implemented in the field and at headquarters;
- Assist the RAF in the accounting and financial monitoring of missions;
- Assist the CFPP in matching programs and requirements with donors, partners, etc .;
- Support the CC in updating the intranet and on external communication
- Learning how DSF works and the areas of expertise; Knowledge of the humanitarian and geopolitical context of the areas concerned;
- Control of the project cycle;
- Learning of DSF's internal procedures and the procedures of the main donors;
- Ensure the link, the development and the circulation of information between the different headquarters / field contacts.
Main tasks :
- Support for monitoring missions and field requests;
- Support for the establishment and maintenance of the continuity of monitoring procedures: retro-planning of reports linked to projects, HR organizational charts, mission coordinates, donor coordinates;
- Support for the drafting of intervention proposals and reports;
- Control and archiving of paper field accounts
- Sending donor letters and other administrative exchanges
- Support for the management of departures / returns (VSI, short missions, support missions, etc.);
- Updating of administrative monitoring documents put in place by the RAF
- Geopolitical watch and monitoring of the news of the countries concerned;
- Updating of country files;
- Creation and implementation of capitalization tools;
- Support for the paper and electronic archiving of mission documents;
- Participation in various briefings and debriefings and writing reports;
- Ensure the link with other stakeholders at headquarters (RAF, CG, DP, CFPP, CC, other volunteers ....);
- Participation in donor management
- Support for fundraising (if necessary)
- In the absence of the general coordinator, maintain contact with the missions and program directors.
Benefits of the internship:
- Find out how the headquarters of an NGO work and the relationships between headquarters and the field;
- Have a first approach to the operation of a mission and its specific constraints;
- Understand the relationships between the different humanitarian actors;
- Know the requirements of donors;
- Put into practice the project cycle management tools;
- Direct contact with the field via the national directors;
- Capacity development and strategic planning;
- Master the humanitarian issues of the countries concerned, analyze the priorities and identify the needs;
- Mastery of international solidarity procedures and of the main donors
- Higher education (bac +4/5 level) preferably focused on project management and / or humanitarian, political science or international relations; knowledge of health actions would be a plus;
- Knowledge of the project cycle;
- Real interest and motivation for associations and development;
- International work experience appreciated;