International Programme Funding Officer

Catholic Agency for Overseas Development, London, United Kingdom

Skill Required:, Finance and AccountsFundraisingProject/ Programme Management
Preferred Experience: 
Closing Date for Applications: 
5th December, 2017

Job Description

CAFOD offers the opportunity to join a dynamic team supporting CAFOD’s fundraising and contract management from institutional donors. You will work for a large respected INGO seeking to bring real change in the lives of poor people, and help us translate our plans for development and justice into reality. You will support our programme colleagues and partners across the globe through providing crucial support and advice on securing funds from institutional donors, ensuring appropriate relationships are maintained and systems are in place for us to maximise our income from these donors.

Job role:

You will work within the International Programme Funding Unit, responsible for maximising CAFOD’s income from institutions, in collaboration with funding officers located across programme and emergency response teams. You will lead on establishing and maintaining relationships with key allocated donors, as well as developing donor funding engagement strategies, providing advice and guidance to funding and programme colleagues, undertaking proposal development and contact management, and sharing learning with colleagues through a Community of Practice.

Job Purpose:

The International Programme Funding Officer works closely with programme and funding colleagues to develop high-quality programmes and projects that enable CAFOD and its partners to maximise income from institutional donors and the Caritas International confederation. Through this work s/he helps extend the reach and impact of CAFOD’s programmes in delivering positive and lasting change for some of the world’s poorest communities.

Job Scope:

The IPFO is based within the International Programme Funding Unit. S/he leads on establishing, maintaining and strengthening relationships with key global and/or UK-based donors; developing and driving donor funding engagement strategies; leading on proposal development and contract management; identifying new funding opportunities and fostering innovation and shared learning among colleagues and partners, including through the programme funding Community of Practice.

Donor lead responsibilities are a significant component of this role; the post-holder will hold and develop expertise on a portfolio of allocated donors. S/he works with IPFU and funding colleagues within the International Development, Emergency Response Groups, as well as with programme staff, thematic advisers and colleagues in the Finance, Information and Infrastructure, and Advocacy and Education Groups, to help build CAFOD’s reputation and grow income across an agreed donor portfolio. The post-holder is expected to undertake some international travel to support overseas teams and partners with proposal development and contract management activities, as well as to meet with key donors and/or collaborate with INGOs and sister agencies within the Caritas Internationalis confederation.


The post-holder reports to the International Programme Funding Manager. S/he is not a budget holder but may carry out some supervision tasks for other staff members, consultants or volunteers.

Key Responsibilities:

Donor engagement, proposal development and contract management (55%)

  • Act as CAFOD’s donor lead for allocated donors including one or more from the following list: European Union, UK Government / DFID, Big Lottery Fund, Comic Relief, Islands donors, and Caritas sister agencies. In collaboration with programme and funding colleagues and in line with CAFOD’s Institutional Funding Strategy, lead on the development and coordination of donor funding engagement strategies and drive their implementation across CAFOD with other key stakeholders.
  • Support or lead on corporate, regional or multi-country programme funding opportunities, including proposal development.
  • Represent CAFOD externally with agreed priority donors, leading on strategic relationship management in liaison with programme and funding colleagues; this includes attending relevant external fora and leading on the management and review of donor registration processes and/or framework agreements where required.
  • Coordinate internal selection processes when required to identify appropriate project/s to develop for submission, including developing, reviewing and updating internal selection criteria and guidance to ensure processes are responsive to evolving donor priorities and requirements.
  • Support colleagues to develop high quality programmes and projects by providing donor-specific technical and compliance advice, working collaboratively to increase the quality of funding bids and contract management.
  • Where appropriate, lead on the preparation and submission of proposals and on contract management, including the preparation, review and timely submission of financial and narrative reports and facilitating external evaluations.
  • Work closely with Finance, the International Operations team, and other colleagues to ensure CAFOD’s business systems and processes satisfy specific donor requirements, including on financial and supply chain management, document retention, audit, transparency and accountability.

Shared learning, new opportunities and innovation (15%)

  • Develop and maintain professional and productive relationships with allocated donors, carrying out research, proactively disseminating information on new funding opportunities and sharing donor updates with other programme and funding colleagues.
  • Keep abreast of evolving donor-specific and thematic or sector-wide policies and trends by representing CAFOD externally in agreed external networks and groups, and through professional contacts within the sector; when required, represent IPFU on internal thematic communities of practice and working groups and share and disseminate learning through the programme funding Community of Practice.
  • Lead on the periodic review of donor feedback and trends, particularly those relating allocated priority donors, where appropriate preparing learning documents and presentations for dissemination and sharing with other colleagues and partners.
  • Support colleagues in programme teams to strengthen CAFOD’s and partner’s institutional funding capacities, e.g. on proposal writing, programme development, monitoring & evaluation, and ensure learning on this is captured and shared across groups and IPFU, including through the programme funding Community of Practice.
  • Collaborate in the development and implementation of the Institutional Funding policies, procedures and ways of working as an active member of CAFOD’s programme funding Community of Practice

Strategy, planning, monitoring & reporting (15%)

  • Contribute to the implementation of CAFOD’s Strategic Income Framework, ensuring alignment with donor funding engagement strategies and responding to evolving donor trends.
  • In collaboration with IPFU colleagues and those in programme teams, contribute to the annual planning process providing donor-specific data and analysis for annual income projections, cost recovery targets and country resource development plans, and contribute to country funding context analyses as part of CSP development.
  • Effectively use CAFOD’s institutional funding information systems to ensure project information and documentation is up-to-date and accessible.
  • Support the Head of IPF and IPF Manager with monitoring the performance of IF contracts and by contributing to quarterly and annual team and consolidated Institutional Funding reports; where necessary support the consolidation of IF data from international programme group colleagues during annual planning and reporting, particularly for allocated priority donors.
  • Communicate with other teams within CAFOD to ensure institutionally funded programme are well understood, and that information is available for fundraising and communication needs. This may involve participation in sessions/events with supporters, internal working groups etc, as agreed with the relevant manager.

Support to regional / country programme teams (15%)

  • Where necessary and in discussion with the line manager, participate in responses to surge requests from other International Development or Emergency Response Groups; this may include temporary changes to contract portfolios and work-plan priorities.
  • Where necessary and in collaboration with PDFOs and programme teams, undertake overseas trips to support country programmes in receipt of institutional funding or the subject of institutional funding applications.

Key competencies:

Understanding international development: Solid understanding of key issues in development funding across a diverse range of development, advocacy and humanitarian settings  

  • Working with others: Provides guidance and support to colleagues working towards shared outcomes and targets; builds and maintains collaborative relationships at all levels of the organisation to negotiate and ensure effective and mutually acceptable results; ability to influence others without direct authority, including at a distance
  • Communicating: Presents complex issues simply and clearly; delivers convincing proposals and reports internally and externally; shares knowledge and information across the organisation
  • Looking outwards: Keeps abreast of developments in sector; builds co-operative, professional relationships with donors, partners, supporters
  • Achieving results: Makes clear what has to be achieved by colleagues and ready to help them get things done; identifies and develops better processes and ways of working to achieve results; anticipates risks and takes active steps to mitigate them

Job-specific competencies:

  •     Project and process management experience, including planning, M&E skills and familiarity with programme cycle management tools and methods.
  •     Significant experience of working cross-organisationally, with demonstrable ability to build effective working relationships internally and externally – including with senior managers.
  •     Solid track record developing successful proposals and high quality reports for institutional donors – including on multi-sector/-country programmes.
  •     Willingness and ability to travel overseas for periods of 1-3 weeks up to 4 times a year.


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