Office Assistant

FHI 360, Arusha, Tanzania

Skill Required:, Education ManagementHR and Admin
Preferred Experience: 
1 to 3 Years
Closing Date for Applications: 
26th June, 2021

Job Description

Job Description:

Office Assistant will perform a wide variety of general office/administrative support functions with relatively close supervision to ensure office processes run smoothly.

Specific duties include:

  • Run external and internal errands and perform miscellaneous job-related duties as assigned
  • Perform internal messenger services as requested/required
  • As required assist with logistical arrangements for meetings in the office including room and equipment set up/refreshments, preparing and serving coffee and tea for visitors.
  • Ensure that office equipment such as printers, copy machines, fax machine remain operational (clearing jams, adding toner.) Check equipment daily &reporting any issues.
  • Perform general office duties (e.g., maintenance, cleanliness, ensuring office has no water leaks, ensuring there is no dust around the office). Specifically:
  • Sweep and clean office floors daily before staff arrive at the office. Also mop, dust, and polish surfaces.
  • Clean reception areas; dust/wipe and clean office desks/tables, chairs and other office furniture on regular basis.
  • Clean doors, windows and office to maintain cleanliness.
  • Clean and disinfect restrooms/toilets including sinks/basins and taps twice a day.
  • Ensure the kitchen is clean, tidy and orderly at all times
  • Report any maintenance issues such as leaking taps or wash basins/sinks
  • Wash all dishes, plates and utensils in the kitchen clean and stored hygienically and safely away.
  • Maintain stock of kitchen utensils (cups and saucers, boiling kettles, spoons, serving trays, plates).
  • Check daily usage of cleaning supplies and makes sure that stocks are kept at minimum levels; and notify/report when are running low
  • Empty all trash bins and make sure that garbage is properly disposed
  • As and when needed provide support in document preparation e.g. photocopying, scanning, duplicating and binding.
  • Close all office windows and all doors and ensure lights are turned off at the end of day.
  • Monitor levels of drinking water and notify Supervisor accordingly
  • Report any theft, breakage or missing items to Supervisor


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