Operations - Associate

UNOPS, Mogadishu, Somalia

Skill Required:, Project/ Programme Management
Preferred Experience: 
5 years
Closing Date for Applications: 
24th August, 2020


Job Description

Background Information - PSC

Peace and Security Cluster

The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners.  It is led by the Director, who has overall authority and accountability for the performance PSC on behalf of its clients.  The Director is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.

UNMAS

United Nations Mine Action Service (UNMAS) is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). UNMAS is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive and coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize UNMAS technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an office within DPKO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates.

UNMAS as a component of the United Nations Support Office in Somalia (UNSOS) provides explosive hazard management capacities, including mitigation, to AMISOM as part of a logistical support package. Non-lethal tactical advice and analysis are delivered by UNMAS technical advisors located in each AMISOM Sector Headquarters and at AMISOM Force Headquarters, who support AMISOM planning and operations. UNMAS support includes both enabling (“operate in spite of IEDs”) and response (“defeat the device”). As a component of the UN Mission in Somalia (UNSOM) UNMAS also supports the Federal Government of Somalia, including the Somali Police Force, Somali Explosive Management Authority and National Security Advisor.

Functional Responsibilities

Under the direct supervision of the HEM Project Manager, he/she will be responsible the following main duties:

Purpose and Scope of the Assignment

  • Cooperate in the capacity building of the staff of the Somali Explosives Management Authority (SEMA) at Headquarters (HQ) and Regional level, including efforts to improve national mine action capacity in Somalia;
  • Assist with the setting up for internal and external UNMAS HEM meetings and preparation of related briefing materials and recording of meeting minutes;
  • Support coordination amongst Explosive Hazard sub-cluster members and represent UNMAS HEM in Protection Clusters to actively engage stakeholders and improve Mine Action response in Somalia;
  • Manage all aspects of Mine Action related activities within HEM, carried out by Humanitarian mine action partners;
  • Oversee and coordinate the implementation, execution and completion of all UNMAS HEM related Mine Action operations in Somalia;
  • Support liaison with external stakeholders including national mine action authorities;
  • Participate in field monitoring and Quality Assurance (QA) missions as per project and program plans;
  • Support Victim Assistance initiatives including coordination meetings, training of staff and data collection efforts.
  • Support in providing substantive inputs to assist the Project Manager in the preparation of project reports;
  • Translate documents when requested from Somali to English and vice versa, in line with United Nations Standards and of various types of documents covering a broad range of subject matters dealt with by UNMAS HEM;
  • Conduct regular coordination- with SEMA Operations and Information Management Sections, and check data prior to it being sent for input into UNMAS Programme Management Office (PMO);
  • Ensure all UNMAS HEM related correspondence is received, dispatched and recorded;
  • Develop and maintain a tracking system to assist the Project Manager HEM in following up on project pending issues;
  • Follow up on project action points to ensure deadlines are met, address delays and bring to the attention of Project Manager HEM;
  • When requested, conduct formal investigations of mine action incidents/accidents;
  • Conduct analysis of project reports, investigations and preparation of recommended adjustments as required;
  • Produce regular progress reports on his/her specific allocated tasks to the Project Manager HEM;
  • Any other duties as requested by the Supervisor or Head of Section.

Education/Experience/Language requirements

Education

  • A First Level University Degree (Bachelor’s Degree or equivalent) with two years of relevant experience, OR
  • High School Diploma (Secondary or equivalent) with six years of relevant experience is required.

Experience

  • Relevant experience is defined as experience in operations management, operations support, project managementor or business administration.
  • Experience in preparing project plans, schedules or coordination of events is required;
  • Experience in report writing is required;
  • Experience in supporting operations in a humanitarian, conflict, post-conflict, Non-profit Organizations (NGOs) or development contexts is desired.

Language Requirements

  • Fluency in English (writing, speaking and reading) is required
  • Fluency in Somali (writing, speaking and reading) is required

The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. It is led by the Director, who has overall authority and accountability for the performance PSC on behalf of its clients. The Director is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.

UNMAS

United Nations Mine Action Service (UNMAS) is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). UNMAS is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive and coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize UNMAS technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an office within DPKO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates.

UNMAS as a component of the United Nations Support Office in Somalia (UNSOS) provides explosive hazard management capacities, including mitigation, to AMISOM as part of a logistical support package. Non-lethal tactical advice and analysis are delivered by UNMAS technical advisors located in each AMISOM Sector Headquarters and at AMISOM Force Headquarters, who support AMISOM planning and operations. UNMAS support includes both enabling (“operate in spite of IEDs”) and response (“defeat the device”). As a component of the UN Mission in Somalia (UNSOM) UNMAS also supports the Federal Government of Somalia, including the Somali Police Force, Somali Explosive Management Authority and National Security Advisor.

Functional Responsibilities

Under the direct supervision of the HEM Project Manager, he/she will be responsible the following main duties:

Purpose and Scope of the Assignment

  • Cooperate in the capacity building of the staff of the Somali Explosives Management Authority (SEMA) at Headquarters (HQ) and Regional level, including efforts to improve national mine action capacity in Somalia;
  • Assist with the setting up for internal and external UNMAS HEM meetings and preparation of related briefing materials and recording of meeting minutes;
  • Support coordination amongst Explosive Hazard sub-cluster members and represent UNMAS HEM in Protection Clusters to actively engage stakeholders and improve Mine Action response in Somalia;
  • Manage all aspects of Mine Action related activities within HEM, carried out by Humanitarian mine action partners;
  • Oversee and coordinate the implementation, execution and completion of all UNMAS HEM related Mine Action operations in Somalia;
  • Support liaison with external stakeholders including national mine action authorities;
  • Participate in field monitoring and Quality Assurance (QA) missions as per project and program plans;
  • Support Victim Assistance initiatives including coordination meetings, training of staff and data collection efforts.
  • Support in providing substantive inputs to assist the Project Manager in the preparation of project reports;
  • Translate documents when requested from Somali to English and vice versa, in line with United Nations Standards and of various types of documents covering a broad range of subject matters dealt with by UNMAS HEM;
  • Conduct regular coordination- with SEMA Operations and Information Management Sections, and check data prior to it being sent for input into UNMAS Programme Management Office (PMO);
  • Ensure all UNMAS HEM related correspondence is received, dispatched and recorded;
  • Develop and maintain a tracking system to assist the Project Manager HEM in following up on project pending issues;
  • Follow up on project action points to ensure deadlines are met, address delays and bring to the attention of Project Manager HEM;
  • When requested, conduct formal investigations of mine action incidents/accidents;
  • Conduct analysis of project reports, investigations and preparation of recommended adjustments as required;
  • Produce regular progress reports on his/her specific allocated tasks to the Project Manager HEM;
  • Any other duties as requested by the Supervisor or Head of Section.

Education/Experience/Language requirements

Education

  • A First Level University Degree (Bachelor’s Degree or equivalent) with two years of relevant experience, OR
  • High School Diploma (Secondary or equivalent) with six years of relevant experience is required.

Experience

  • Relevant experience is defined as experience in operations management, operations support, project managementor or business administration.
  • Experience in preparing project plans, schedules or coordination of events is required;
  • Experience in report writing is required;
  • Experience in supporting operations in a humanitarian, conflict, post-conflict, Non-profit Organizations (NGOs) or development contexts is desired.

Language Requirements

  • Fluency in English (writing, speaking and reading) is required
  • Fluency in Somali (writing, speaking and reading) is required

Source:https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=20192#1


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