Partnerships and Resource Mobilization Associate
World Health Organisation, New Delhi, India
Closing Date for Applications:
DESCRIPTION OF DUTIES
Under the overall guidance of Executive Officer to the RD and direct supervision of Technical Officer (Partnerships, Interagency Coordination and Resource Mobilization), the incumbent performs the following duties:
- Collects, registers and maintains information on activities relating to resource mobilization initiatives on the Partnerships, Interagency Coordination and Resource Mobilization (PIR) intranet site in coordination with other relevant technical units. In this process:a. Updates Information System of Voluntary Contribution (ISVC);b. Maintains and updates Central Tracking System of Donor Agreements; and c. Provides input in the development of new resource mobilization information tools as required by the Technical Officer (PIR).
- Generates information/reports necessary for monitoring of funds flow from voluntary contributions. In this process:
- Compiles and records information regarding funds in pipelines in
- coordination with relevant technical units and country offices;
- Prepares status reports on voluntary contribution in coordination with
- Budget and Finance Unit;
- Assists supervisor in reviewing donor agreements as required; and
- Supports supervisor in identifying funding gaps based on pipeline
- information and programme budget.
- Assists the supervisor in researching donor websites and summarizing key changes or new initiatives and provides timely information to WHO Country Offices and SEARO technical units. This includes assembling donor information from websites and sending regular Donor Information Bulletins to all P-Staff in the Regional Office and Country Offices.
- Assists the supervisor in the Planning and Monitoring the Unit work-plans.
- Prepares correspondence, notes for the record, meeting minutes and provides other administrative and secretarial support to the unit.
- Performs other duties as directed by the supervisor(s).
- Essential: Completion of Secondary Education.
- Desirable: Training or certificate in financial management, administration, accounting or computer application.
- Essential: At least eight years of experience in progressively responsible work in secretarial, administrative, financial, or accounting work.
- Desirable: Relevant experience in UN organization.
- Thorough knowledge of SEARO office procedures, practices, forms, etc.; good knowledge of organizational structure of technical and support programme units; ability to draft clearly and concisely correspondence/ reports; knowledge and ability to use standard software applications including database, word processing, excel and PowerPoint; ability to update the Unit's intranet and internet webpages; ability to take notes at meetings.
- Other skills (eg. IT): Proficiency in the use of modern office software packages such as MS Office (World, Excel, PowerPoint, Outlook, etc,) and standard office
- equipment. Good working knowledge of GSM (or other Oracle-based ERP).