DRC Türkiye is looking for a Partnerships Officer who will act as the focal point for DRC partnerships management in Türkiye. The Partnerships Officer will support the Partnerships Coordinator in all partnership-related tasks, including supporting the management of partners’ sub-grants, overseeing capacity building activities, and liaising with internal DRC departments including Finance, Supply Chain, Compliance and Grants to ensure smooth and effective partnership management.
The Partnerships Officer will be supervised by the Partnerships Coordinator, with technical reporting to the Head of Programme, and line-managed by the Country Director.
Geographic scope: Base (Country Office)
This role has a country focus and ensures compliance with DRC procedures and guidelines within the country. Duties and Responsibilities:
Partnership Management:
Contribute to the identification, selection and assessment of potential partners, including liaising with program and support unit staff and ensuring internal departments’ participation in the vetting process with potential and existing partners.
Work closely with DRC Türkiye’s partners to assess and enhance partnerships, ensuring alignment with DRC's mission and values.
With support from the Finance and technical units, ensure Partners’ programs are appropriately resourced and budgeted; review partners’ program budgets and ensure relevant technical inputs are fed back to the partners and incorporated into their final budgets.
Sub-Grant Management:
Support the Partnerships Coordinator in managing partners' sub-grants throughout the life cycle, from identification to closeout.
Draft partners’ sub-grant agreements and amendments in English and Turkish by liaising with different DRC program and support departments.
Ensure that sub-grant agreements are signed on time and shared with relevant departments.
Collaborate with the Finance and Compliance departments to ensure accurate financial reporting and compliance with donor requirements.
Organise partners’ kick-off meetings, review and close-out meetings, in coordination with program and support units, and follow-up on action points arising from these meetings.
Lead and facilitate the review or partners’ progress reports to ensure implementation is on track, address any questions and comments to partners, and escalate major issues to the management (e.g. significant implementation challenges, change in program approach, underachievement, underspending)
Review partners’ financial reports to ensure expenses are in line with program objectives and approved budgets, and that spending and forecasting is on track to ensure to full utilization of the budget.
Capacity Building:
Support the Partnerships Coordinator in developing partners’ capacity building plans.
Facilitate the Capacity Building proccess across DRC departments to ensure that capacity building activities are implemented as planned.
Oversee capacity building activities for partners, identifying areas for improvement and coordinating relevant training sessions.
Coordination and Communication:
Act as a liaison between the Partnerships team and internal departments, including Finance, Supply Chain, Compliance, and Grants.
Coordinate with internal stakeholders to ensure efficient communication and resolution of issues related to partnership management.
Coordinate with the DRC Finance Team to facilitate the partner payments, as per agreed terms.
Other:
Maintain accurate and up-to-date records of partnership agreements, sub-grants, and related documentation.
Assist in the preparation of regular reports on partnership activities, achievements, and challenges.
Perform any other relevant tasks as assigned by the Partnerships Coordinator
Required qualifications:
At least 3 years of experience working on humanitarian programs with displaced populations; experience in partnership management and/or stakeholder and CBO development highly desirable.
Proven analytical and writing skills
Excellent interpersonal and problem-solving skills, representation, negotiation, and diplomacy
skills:
Ability to establish and maintain good working relationships in a multi-ethnic, multi-cultural and multi-disciplinary environment
Adequate computer literacy (including Excel); experience in Finance and budgeting highly desirable.
Detail-oriented with strong organizational and time management skills
