Principal Finance Assistant

United Nations Office for Project Services, Conakry, Guinea

Skill Required:, Finance and Accounts
Preferred Experience: 
5 years
Closing Date for Applications: 
16th August, 2021


Job Description

Background Information - Job-specific

As part of the National Indicative Program of the 11th European Development Fund, the European Union has maintained support measures for the road transport sector through the Transport Sector Support Project (TRANSIT). The general objective of the TRANSIT project is to contribute to an inclusive economic and social development of the country, a strengthened, more sustainable and more resilient development in the post-covid-19 era.

The project consists of the redevelopment of an axis of the secondary urban road network of Conakry, the creation of income through the labor-based method and the capacity building of the management committees for the maintenance of the axis are created and their capacities are strengthened. .

The support of UNOPS is requested for the implementation of result 3 of TRANSIT through a contribution agreement signed with the Delegation of the European Union. In this context, the UNOPS office based in Conakry is recruiting an Administrative and Financial Assistant.

Under the direction and direct supervision of the Administration and Finance Officer, the Assistant e. Administrative and Financial participates in the management of administration and finance within the Guinea office, administers and executes operations and transactions while ensuring their quality and promoting a client-oriented and results-oriented approach . He / she is responsible for respecting the procedures in force within UNOPS.

Functional Responsibilities

Under the direct supervision of the Administration and Finance Officer, the Assistant e. Administrative and Financial will have to assume the key responsibilities as follows:
Accounting and administrative assistance
Cash management in the office
Knowledge building and knowledge sharing

Provide accounting, payments, support, focusing on achieving the following results:

  • Make a good control of the supporting documents of the payments and the financial reports of the projects; preparation of vouchers for projects; Purchase Orders ; Payroll cycle and payment execution.
  • Ensure the correct receipt of goods and services and make adjustments.
  • Ensure that the internal expenditure control system is maintained, which ensures that the supporting documents processed are matched and completed, that transactions are correctly recorded and displayed in the company's system; requests for reimbursement of travel expenses and other rights are duly processed
  • Perform timely corrective actions on unregistered supporting documents, including supporting documents with budget verification errors, correspondence exceptions, unapproved supporting documents.
  • Present information on the status of financial resources as needed.
  • Maintain accounts receivable for projects and record deposits in the corporate system.
  • Prepare purchase orders and purchase orders for management projects.
  • Review payment requests, including supporting documentation against the annual work plan and UNOPS FRRs.
  • Ensure that the correct processed are matched and completed, and that transactions are correctly recorded and displayed in ERP / electronic or paper systems.
  • Follow up and respect the remittance cycle and create remittance advice to send to the bank.

Cash management in the office

  • Act as the Financial Associate for the timely review of the cash position of local accounts to ensure sufficient funds for disbursements.
  • Identify and timely record receipts for income claim.
  • Support the Financial Associate for the daily review of bank statements of zero balance accounts in the corporate system to monitor the level of advances; identification and recording of contributions.
  • Manage cash receipts and petty cash.
  • Prepare bank reconciliations on time.
  • Initiate bank transfers and transactions in the Enterprise system.

Knowledge building and knowledge sharing

  • Support the organization and delivery of training and learning initiatives for staff on finance related topics.
  • Provide strong contributions to knowledge networks and communities of practice by synthesizing lessons learned and disseminating best practices in financial management support services
  • Provide feedback, insights and internal knowledge on processes and best practices and use them productively.

Education / Experience / Language requirements

EDUCATION

  • Having a high school diploma is required.
  • Having a university degree in the following fields: finance, accounting, economics, or any other relevant discipline is an advantage.

EXPERIENCE

  • Have a minimum of 5 years in financial and / or accounting management.
  • A good command of the computer tool with experience working with the G-suite (G-Doc; G-Sheet; G-Slides; Google drive) is required.
  • Knowledge of management procedures within the United Nations system or any other development partner is desirable.
  • Experience in international organizations is desirable.

LANGUAGE

  • A very good command of French.
  • An intermediate level in English would be a major asset.

Source:https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=22264#1


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