Procurement Assistant

World Food Programme, Bangladesh

Skill Required:, Business Development/ Resource Mobilization
Preferred Experience: 
3 Years
Closing Date for Applications: 
9th November, 2019


Job Description

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

  • Cox’s Bazar has been home to one of the world’s most protracted refugee situations; Humanitarian partners estimate that the influx of new arrivals since August 2017 is likely to peak at over 800,000.
  • Refugees will be assisted through in-kind General Food Distribution and E-Voucher, with the gradual shift from in kind to CBT assistance starting from December 2017.
  • WFP is envisioning a large scale-up of the existing E-Voucher programme to meet the food security needs of all or most of the refugee influx by May 2019. In parallel, WFP envisions a cash transfer assistance programme targeting host communities that are suffering under the pressure of the large population increase in the area.
  • In addition to the E-Voucher scale up, for refugees and host communities, through shop construction and retailers contracting, WFP Cox’s Bazar office will be moving forward with site engineering and camp projects as well as potentially hosting food purchasing activities and the contracting of financial institutions for the shift to cash assistance.
  • Given the several workstreams of the procurement intervention scale-up, a Procurement Officer (P3) position is being created to manage the internal and external coordination of the different involved activities, units and actors.

JOB PURPOSE

To perform and apply appropriate processes, procedures and policies that support the efficient and effective procurement services.

KEY ACCOUNTABILITIES (not all-inclusive)

  • Consolidate and analyse data from which to inform Country sourcing strategies or plan specialist procurement initiatives that support effective and cost optimising purchase decisions.
  • Provide oversight, guidance and support with / to Sub-Office with relatively straight forward procurement needs (moderate value commodities, delivering programmes of a similar nature) on implementing best practice procurement policies and procedures, ensuring a strategic, forward purchasing approach to procurement in compliance with wider WFP policies, standards and regulations.
  • Manage operational activities of light complexity for a SO (e.g. issue tenders, evaluate offers and negotiate/award contracts), to ensure successful procurement non-food commodities or and retail services.
  • Collate information and draft appropriate responses to recommendations to support auditing of procurement activities and ensure conformity with compliance rules.
  • Identify, develop and maintain strong relationships with all relevant suppliers and vendors and retailers to enable WFP to maximise the value of the service delivered.
  • Work in close collaboration with cross functional counterparts to align procurement activities and promote an integrated supply-chain approach to NFI & retail assistance.
  • Coordinate and prepare accurate and timely reports of procurement activities to contribute to a WFP wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization.
  • Manage individual procurement assistants under him or small procurement teams ensuring appropriate development and enable high performance.

Long Description

  • Build capacity of WFP staff and external partners to take a strategic and proactive approach to the procurement of food and non-food commodities and services e.g., through provision of training sessions.
  • Contribute to preparedness actions, providing technical recommendations and guidance and monitor the management of procurement specific risks.
  • Act in an assigned emergency response capacity as required to meet emergency food assistance needs.

STANDARD MINIMUM QUALIFICATIONS

Education: A bachelor’s degree in Supply Chain, Economics, Commerce, Business Administration, Law or Accounting

Experience: at least 3 years’ experience to procurement activities.

  • Experience communicating and coordinating with UN agencies/ large international conglomerates.
  • Experience working with food commodity markets and big experience on how retail markets work as well as goods and services needed in support of WFP’s Operations and its related market intelligence.
  • Experience working with vendors and retailers and wholesalers
  • Experience in the implementation of retail activities to support CBT programmes in both cash transfers and voucher modalities.
  • Knowledge of WFP corporate assistance transfer platform, tools and guidelines is highly desirable.
  • Has deepened technical supply chain CBT knowledge through exposure to relevant teams.

Language: Fluency in both oral and written communication in English and Bangla.

Source:https://career5.successfactors.eu//career?career_ns=job_listing&company=C0000168410P&navBarLevel=JOB_SEARCH&rcm_site_locale=en_GB&career_job_req_id=10...


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