The Procurement Services are part of the Central Support Services, Division of Programme Support. The Central Support Services (CSS) supports ITC's substantive divisions in the fulfilment of the organization's mandate and in their activities related to programme-delivery by providing timely, efficient, reliable and cost effective Travel, Procurement, Registry, Messenger, Building Maintenance, and Security services through the implementation of client-oriented, transparent and accessible procedures, compliant with related UN rules and regulations.
Responsibilities:
Reviews, records and prioritizes purchasing requests and obtains additional information/documentation as required; determines the availability of vendors and funding sources.
Monitors status of existing requisitions, maintain contact with suppliers to ensure timely delivery of goods and services, coordinates shipment of goods/commodities/equipment to Headquarters and field missions, verifies receipt and inspection of deliverables and accurately reports, as and if required.
Produces tender documents based on the nature of requirements and cost of procurement involved.
Prepares abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible under the guidance of Head, Procurement Unit.
Finalizes purchase orders and contracts for approval by the supervisor; may authorize purchases in line with delegated signature authority, and, if required, prepares submission to the Contracts Committee for review and subsequent approval by the authorized official.
Assists relevant officers in more complex, higher value purchasing operations; coordinates distribution of pertinent documents to concerned parties, ensures appropriate follow-up action, etc.
Maintains relevant internal databases and files; keeps track of any contractual agreements, systems contracts, and informs affected users of contractual rights and obligations.
Researches, retrieves and presents information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market. • Drafts routine correspondence.
Performs other duties as assigned.
Education:
High school diploma or equivalent.
Work Experience:
A minimum of five years of experience in procurement, administrative services or related area is required.
The minimum years of relevant experience is reduced to 3 years for candidates who possess a first-level university degree or higher.
Experience in the UN common system is desirable.
Experience using an ERP system for procurement activities is desirable.
Languages:
Advanced knowledge of English with a working knowledge of French or Spanish.
Knowledge of another official United Nations language is an advantage.
