The purpose of this position is to ensure the effective and efficient delivery of goods and services while ensuring the NRC value for money principles are followed to the latter. The procurement team leader is leading a team of 3 at the area level.
Responsibilities:
Ensure that all procurements are done per NRC logistics policies, procedures, and donor regulations.
Prepare requests for quotations and source bids & quotations per NRC procurement regulations and thresholds.
Support in the preparation of RFQs, Tenders, and BID analysis for complex purchases.
Manage the prequalification of service providers and ensure all purchases meeting thresholds for use of prequalified vendors and services providers are adhered to.
Manage the waiver register and share it with the Logistics Manager/Coordinator.
Support in the receiving of Bid/Tenders and assist in opening and processing stages.
Prepare the payment requests, while ensuring accuracy and complete supporting documents are attached.
Maintain proper files for procurement documents (and upload all documents in Agresso).
Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations and thresholds.
Ensure RFQs, are prepared and sent out within the agreed lead time.
Complete and issue purchase orders per NRC regulations.
Check procurement documents (Bid analysis, Purchase Orders, Payment documents, etc...) and submit them to signatories for verifications and approvals.
Follow up with suppliers and organize for delivery of materials.
Update and share the procurement tracker regularly.
Ensure updating Vendors' databases and explore and help in developing the Area level FWA.
Support partner procurement
Any other tasks assigned by the supervisor.
Requirements:
Bachelor’s degree in relevant field.
3 years of experience in procurement.
Preferably 2 years of experience working in a humanitarian organization.
