Program Assistant

World Food Program, Guatemala

Skill Required:, Project/ Programme Management
Preferred Experience: 
3 Years
Closing Date for Applications: 
28th September, 2021


Job Description

ORGANIZATIONAL CONTEXT

  • The position is within the Program Unit structure, Activity 8, Service Delivery (Beneficiary Management), under the supervision of the Program Associate - WFP Beneficiary Management, and coordinates closely with technical support staff from SCOPE, staff from the different Program Activities of the Country Office, other units such as Finance and M&E, field staff, staff from other United Nations agencies and staff from Guatemalan government entities

JOB PURPOSE

  • The Program Assistant - Beneficiary Management is responsible for ensuring that the Beneficiary Management processes are carried out in an efficient and timely manner in each of its stages and activities, producing quality information that guides decision-making and allows develop reports for both internal and external parties to the PMA

KEY ACCOUNTABILITIES (not all-inclusive)

  • Technical assistance to Country Office staff for the generation of reports related to cash-based transfer interventions
  • Updating of the information generated through the different beneficiary management processes for cash-based transfer interventions
  • Coordination with field staff and central offices of the beneficiary registration processes through the different modalities of the WFP corporate platforms and verification of the quality of the process
  • Coordination with the Activity Managers to identify the households to be programmed for each distribution cycle of cash-based transfers
  • Management of the different internal processes required for each distribution cycle within the SCOPE platform, according to your profile
  • Training for field staff and counterparts in the use of mobile applications of corporate platforms used for the management of beneficiaries and technical assistance during the development of activities in the field
  • When required, carry out activities in support of the Associate of Programs - Beneficiary Management:
  • In the management and configuration of PMA corporate tools for the management of beneficiaries
  • In the training processes for internal WFP staff and counterparts in the use of PMA corporate tools for the management of beneficiaries
  • In general management of the beneficiary database of cash-based transfer interventions

FUNCTIONAL CAPABILITIES

Skills and knowledge:

  • Good communication skills.
  • Critical mind and good problem solving skills.
  • Ability to prioritize and execute tasks under pressure.
  • Criteria for knowing when to apply flexibility without affecting the final results.
  • Effective negotiation capacity

OTHER SPECIFIC JOB REQUIREMENTS

  • Information technology
  • Database management
  • Advanced handling of Microsoft Excel
  • Reports generation

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

At least 3 years of experience in any of the following areas:

  • Information management through data management systems
  • Execution of tasks within cash-based transfer programs and interventions

TERMS AND CONDITIONS

  • Service Contract, for its acronym in English SC, Spanish Service Contract, is offered at the SCL5 level for a period of 6 months with the possibility of extension.

STANDARD MINIMUM QUALIFICATIONS

Education: Secondary E ducation Diploma [Baccalaureate, Accountant, Bilingual Secretary]; preferably a closed pen in the careers of Business Administration, Systems Engineering or related careers.

Experience: At least 3 years of experience in any of the following areas:

  • Information management through data management systems
  • Execution of tasks within cash-based transfer programs and interventions

Skills and knowledge:

  • Good communication skills.
  • Critical mind and good problem solving skills.
  • Ability to prioritize and execute tasks under pressure.
  • Criteria for knowing when to apply flexibility without affecting the final results Effective negotiation capacity.

Source:https://career5.successfactors.eu//career?career_ns=job_listing&company=C0000168410P&navBarLevel=JOB_SEARCH&rcm_site_locale=en_GB&career_job_req_id=14...


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