Reporting to UN Women Tunisia & Libya Cluster Office Head of Programme, the Programme Associate works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Associate contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support.
Responsibilities
Provide administrative support in monitoring budget preparation and the finances of programmes/projects, including the finalization of FACE forms.
Review financial reports; prepare non-PO Invoices for development projects.
Process payment for consultants.
Maintain internal expenditures control system.
Create requisitions in Quantum system for development projects; register good receipts in Quantum system; and
Assist in the preparation and follow up of cost-recovery bills in Quantum system.
Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project
Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions.
Make travel arrangements for the Programme Team, including travel requisitions and claims;
Prepare public information materials and briefing packets;
Assemble briefing materials and prepare PowerPoint and other presentations; and
Provide administrative support to Resource Mobilization:
Prepare cost-sharing and other agreements; follow up on contributions within the Tunisia & Libya Cluster Office resource mobilization efforts; and
Organize, compile and process information from donors, Tunisia & Libya Cluster Office, and programme team, as inputs to various databases and documents.
Education:
Completion of secondary education is required.
Bachelor’s degree in business or public administration is desirable
Work Experience:
At least 6 years of progressively responsible experience in administration or programme management/support is required.
Experience in working in a computer environment using multiple office software packages is required.
Experience in supporting a team is required.
Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
Languages:
Fluency in English is required.
Fluency in French is required.
Knowledge of another official UN language is desirable (Arabic).
