The Programme Associate contributes to financial management and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the Policy Specialist managing the SPFIII programme component on LDM, other members of the LDM team, programme and projects’ staff in Country Offices supported, and corporate teams as required for resolving complex finance-related issues and exchange of information.
Responsibilities:
Provide administrative and logistical support to the management of LDM Section’s programmes.
Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms.
Provide administrative support and inputs to the preparation of programme budgets, and proposals on programme implementation arrangements.
Provide technical guidance to the country offices supported through SPF on routine delivery and reporting of programme supported activities and finances.
Prepare information for the preparation of the SPFIII programme closure, audit of projects/programmes, and support implementation of audit recommendations.
Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.
Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions.
Make travel arrangements for the LDM Section including travel requisitions and claims.
Prepare public information materials and briefing packets.
Liaise with other units in HQ on administrative issues as needed.
Provide guidance and training to Programme Assistants as needed.
Create projects in Quantum system, prepare budget revisions and GLJE requests to ensure smooth transfer of funds supported by the SPFIII component on WPP, revise project awards and status; and determine unutilized funds and the operational and financial close of the SPFIII projects.
Backstop the WYDE Women’s Leadership project in coordination with the WYDE Project Team based in Brussels as needed.
Review financial reports; prepare non-PO vouchers for development projects.
Process payment for consultants.
Maintain internal expenditures control system, post transactions in Quantum system.
Create requisitions in Quantum system for development projects; register good receipts in Quantum system.
Assist in the preparation and follow up of cost-recovery bills in Quantum system.
Requirements:
Completion of secondary education is required.
Bachelor’s degree in Business or Public Administration is an asset.
At least 6 years of progressively responsible experience in administration or programme management/support.
Experience in working in a computer environment using multiple office software packages is required.
Experience in supporting a team is required.
Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
