Programme Budget Specialist

UN Children's Fund, Beirut, Lebanon

Skill Required:, Finance and AccountsProject/ Programme Management
Preferred Experience: 
5 years
Closing Date for Applications: 
5th May, 2018

Job Description

The incumbent of this post will support the country program in effectively and efficiently developing, monitoring and reporting on grant specific budgets in line with program, UNICEF and donor requirements, while also providing overall support to the development, approval, and monitoring of UNICEF’s partnerships (PCAs). The incumbent will be the focal point for all grants and PCAs and assists in the development of budgets and technical reports when necessary. The incumbent of this post will also provide key support to the office in programmatic and budgetary monitoring, compliance with donor and internal UNICEF rules and regulations and other key functions as required.

How can you make a difference?

Under the supervision of the Chief, PRIME, the incumbent will analyse programme and budget proposals for completeness, correctness and conformity with the programme and budget guidelines; advise programme managers and partners on the programme and budget process, from planning to implementation and reporting, providing guidance for an effective and efficient management of financial resources during the implementation of the budget; and prepare financial reports.

  • Serve as the focal person for contribution management in all matters relating to the multiple number of contributions received by the country office. Providing guidance and support in processing draft contribution agreements, taking into consideration the changing donor environment and requirements and ensure appropriate allocation, utilization and reporting of mobilized resources in close coordination with management, programme managers, RO, PARMO, DFAM and other relevant offices. Participate and facilitate donor meetings and verification exercises to provide financial and budget advice to programme staff.
  • Regularly review the multiple number of donor financial reports to ensure the accurate and timely submission of high quality reports; coordinate with the management and programme team to ensure timely submission of budget modifications and financial reports; closely monitor due dates for financial reports and deadlines for utilization of all contributions; ensure timely utilization of all contributions in conjunction with management and programme managers, taking into account the increasing complexity of the changing donor requirements, and increased value of donor funding being received by the country office. Provide guidance and support to programme managers and relevant staff on the contribution management process, to promote efficient and effective use of resources and to ensure that guidelines, policies, rules and regulations are fully understood and correctly applied. Prepare various reports and analysis relating to contributions as required by management and donors. Analyse and document business processes in respect to the contribution management and implementation, in order to contribute to their streamlining and simplification.
  • Serve as the focal person for country offices’ management performance indicators; ensure all reporting requirements are fully met for the office; prepare weekly and monthly contribution management reports, taking into consideration the increased demand of complex, analytical reports in country office. Ensure quality information management through regular maintenance of contribution related information in VISION and e-filing on the office shared drive.
  • Contribute to capacity building of country office staff and partners and build budget management capacity of operations and programme staff by facilitating training, following the growth in the staffing structure and partners, providing one on one follow up support and knowledge sharing. Elaborate and/or implement internal standard operating procedures in a complex emergency context and control of the financial workflows in the programme. Develop training activities to ensure effective operational performance and efficiency.
  • Serve as the office focal point for PCAs and PCA management, with the increased number and volume of partnerships being prepared in the country office, ensuring regular and accurate updating of the online PCA tracking system: Equitrack. Act as the secretary for the PCA Review Committee and support program teams and partners to ensure full HACT compliance.
  • Conduct ad hoc complex analyses to inform management decision making and carry out any special studies and analysis requested by management with respect to the increased programme, budget, and partnerships and make appropriate recommendations on the application of the results. Participates in the preparation of all programme reports for management, donors, budget reviews, programme analysis, and annual reports as required.

To qualify as a champion you will have

  • An Advanced University degree (Master’s) in Business Administration or Project Management or a directly-related field(s) is required.  A valid professional certification (CA; CPA; etc) from an accredited chartered accountancy institution, in conjunction with a relevant first-level university degree (Bachelor’s)in a directly-related technical field (as identified above), may be taken in lieu of an advanced degree.
  • A minimum of five (5) years of relevant experience, at the national and international levels, in finance, budget, accounting, contribution management, and/or administration is required.
  • Fluency in English (verbal and written) is required. Knowledge of an additional UN language (Arabic, Chinese, French, Russian, Spanish) is an asset.

For every child, you demonstrate..

Our core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.


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