The role exists to ensure the team operates effectively and efficiently. The role holder will manage all administration and finance for the team including all travel, meetings, invoices, expenses and budget support. This office focuses mainly on advocacy and partners with the United Nations and Amnesty International Sections (other offices) thus the role would suit someone comfortable managing relationships at all levels internally and externally.
Main Responsibilities:
Coordinate and support project planning and reporting, maintaining records and document management. We use MS Word, Excel, Powerpoint, Outlook, Teams and Sharepoint.
Processing expenses and invoices using Concur.
Managing and administering the budget and providing reports to Finance and management.
Organise events, meetings, international travel.
Liaise with the United Nations and other Amnesty offices and the movement.
Manage the operations of the office including equipment and utilities.
Partner with Human Resources regarding staff, volunteers and consultants.
Ad-hoc project work.
Skills And Experience:
Extensive experience managing a large team or office or department and holding decision-making responsibility.
Proven ability to manage projects from start to end.
Experience arranging events, retreats, meetings and international travel.
Strong experience using MS Word, Excel, Powerpoint, Teams and Outlook. It would be preferable to have strong working knowledge of Concur and Sharepoint and to be competent using systems.
Must be very organised and proactive.
Strong relationship management skills.
Proficiency and experience in finance managing invoices and expenses and supporting budget management and reporting.
