This position is located in the UNEP/Ecosystems Division/Marine and Freshwater Branch/Freshwater and Wetlands Unit at the Nairobi duty station. Under the overall supervision of the Chief of Unit and the direct supervision of the Programme Management officer.
Responsibilities
Provides assistance in support of planning and implementation of activities/processes for, the Freshwater and Wetlands Unit, on its programme/project initiatives.
Researches, compiles, analyses, summarizes, and presents basic information/data on specific programmes/project and related topics.
Assists in the coordination of programme/project planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
in the preparation and analysis of programme/project budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
Assists in the monitoring and evaluation of programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; ensures necessary approval and entry in computerized budget system; initiates financial authorizations for expenditures.
Collaborates with programme/project managers on performance reporting; liaises with relevant parties on the interpretation of the activities/services in various planning instruments such as the medium-term strategy and internal work plans; provides guidance and ensures compliance with reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
Drafts programme/project summaries, coordinates review and clearance process, and coordinates on finalization and publication of reports in multiple languages as needed.
Serves as focal point for coordination, monitoring and expedition of programme/project implementation activities, involving extensive liaison with a diverse organizational unit to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organization of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.
Drafts correspondence and communications related to all aspects of programme/project administration, including work plans, memos and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports.
Provides guidance and training to new/junior staff.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Requirements:
A minimum of seven years of progressively responsible experience in programme or project administration, finance, reporting and project management is required.
The minimum year's of relevant experience is reduced to two (2) for candidates who possess a first-level university degree or higher.
A minimum of three (3) years' experience with Enterprise Resource Planning (ERP) systems, Business Intelligence and project structures is required.
A minimum of two (2) years’ experience within the United Nations system or similar international organization is desirable.
Experience in organizing, systematic follow-up, use of tracking tools, and understanding of legal agreements, budgeting, and finance is desirable.
One (1) year or more of experience in data analytics or related area is desirable.
English and French are the working languages of the United Nations Secretariat.
For the post advertised, fluency in English is required. Knowledge of French is desirable.
