Programme Management Office Advisor

United Nations Office for Project Services, Yangon, Myanmar

Skill Required:, Project/ Programme Management
Preferred Experience: 
3 to 10 Years
Closing Date for Applications: 
31st December, 2019


Job Description

Background Information - Myanmar

The Asia Regional Health Cluster (ARHC) was established in 2018 for efficient delivery of grants and funds management, and the provision of quality pharmaceuticals and medical equipment. The ARHC aims to significantly impact the targets of UN Sustainable Development Goal #3 on good health and well being by expanding the population benefitting from UNOPS-managed health-related engagements across the Asia Region. The ARHC portfolio manages the Principal Recipient (PR) Programme of the Global Fund in Asia. The Global Fund, which has been providing financial support to the Greater Mekong Sub-Region for malaria programs since 2003, has selected UNOPS as a PR, responsible for delivering the targets set out in the grant agreements, in collaboration with selected Sub-Recipients (SRs) from the National Programmes, international and local non-governmental organizations and United Nations agencies.

Background Information - Job-specific

Under the overall supervision of the Programme Director, this position is an integral part of the Programme Support Unit and reports to the Programme Suppoer Officer. UNOPS is the Principal Recipient managing the RAI2E grant (2018-2020), established by Global Fund in 2018, providing USD242million for malaria elmination activities in the Greater Mekong Subregion and USD154million for TB and HIV activities in Myanmar (2018-2020).

Functional Responsibilities

Summary of Key Functions

  • Lead and manage the reporting and budgeting teams
  • Ensure program financial information is compiled and maintained in a strategically relevant manner to inform funding decisions
  • Optimize the use of existing databases and financial information systems to respond to queries on the Fund’s status
  • Ownership of ad-hoc and regular internal and external stakeholder financial reporting requirements
  • Work closely with other Programme Support Units (PSU) as well as Programme and Procurement Units to enable a continuous flow of information, knowledge and best practice sharing;
  • Act as focal point on financial matters to the Global Fund Country Team.
  • Member of the Senior Management Team of ARHC.

Budget preparation and management

  • Lead the Budget team to ensure that budgets at all levels are prepared in cooperation with relevant programme teams as per The Global Fund Budgeting Guidelines and further instructions of the Country Team and submitted timely and accurately,
  • Ensure that the procurement forecast and quantifications are accurately incorporated into the budget as per The Global Fund requirements and UNOPS procurement policies,
  • Ensure proper budget management through robust controlling, planning and forecasting of financial resources in accordance with The Global Fund and UNOPS policies
  • Monitor expenditures against approved budgets at all levels; Monitor sub-recipients’ budget on a quarterly basis in terms of cash spent, savings and commitments,
  • Work closely with MMOC Head of Finance to ensure budget controls are adhered to and budgets are updated in UNOPS ERP immediately following donor approval.

Financial Reporting

  • Ensure timely and accurate submission of the required Global Fund reports, such as periodic Progress Update Reports, Annual Financial Report and other financial report in accordance with the established procedures,
  • Lead the reporting team, in order to ensure accuracy all financial reports generated from oneUNOPS and ensure that all donor reports are appropriately filled in,
  • Ensure the review of sub recipients’ financial reports at established reporting intervals; ensure pertaining financial data integrity and quality for reporting.
  • Ensure timely and accurate preparation of other reports as may be required (i.e National Programmes, Sub Recipients, PR Management Team).

Cash Management and Treasury

  • Timely review of cash position for the Programme to ensure sufficient funds on hand for disbursements; identification and recording of receipts for income application.
  • Ensure that payments are submitted in a timely manner in order to payments being effectuated in due time to suppliers, staff, sub-recipients and other entities relevant for the GFATM grants.
  • Ensure quality control of expenditures under the GFATM grants by performing ongoing review, analysis and reconciliation of accounts. Investigation of discrepancies and initiation of timely corrective actions.
  • Working closely with PR Procurement team to oversee the entire procurement from financial perspective and ensure that cash or cash equivalent is allocated timely and accurately. Prepare the projection of procurement settlement and request cash disbursements accordingly.
  • Coordinate closely with UNOPS Myanmar (MMOC) Managed Cash Flow Unit for budget and cash management and ensure timely settlement of advances.

Accounting

  • Working closely with MMOC Head of Finance and MMOC’s Finance team to keep up-to-date on the accounting matters and their effect on the programs.
  • Act as central resource and focal point advise the program on oneUNOPS ERP implementation and customization of financial output data.

Compliance

  • Keep up-to-date and ensure full compliance with The Global Fund policies and guidelines.
  • Develop and maintain appropriate tools, if needed, to facilitate the understanding of Global Fund Guidelines and Policies at all levels.
  • Proactively identify compliance issues and risk throughout the portfolios and provide guidance to the relevant stakeholders.
  • Liaise with internal and external auditors; prepare audit ToRs as per Global Fund guidance.
  • Ensure timely submission of annual audit reports.

Support to Capacity Building and Sub-Recipient management

  • Provide technical guidance on on-the-job training in the relevant field to ensure work standards are achieved, both in terms of quantity/quality of input/output processed.
  • Be responsible for knowledge sharing and lessons learned as well as best practices documentation of large and complex programme financial management in a UNOPS implementation framework; contribute to building a body of knowledge on fund management in UNOPS.
  • Provide technical guidance and support on developing and implementing training packages for sub-recipients and work closely with the program teams and Capacity Building Officers to identify weaknesses that need improvement at the sub-recipient.

Impact of Results

The key results have an impact on the PR efficiency in financial resources management and success in introduction and implementation of operational strategies. Accurate, thoroughly researched and documented financial information, timely and appropriate delivery of services ensure client satisfaction and enhance UNOPS credibility in use of financial resources.

Education/Experience/Language requirements

Education

  • Master’s degree in Finance or Business Administration is required.
  • Bachelor degree with additional two years of relevant experience may be accepted in lieu of the Master’s Degree.
  • Certification as a Certified Public Accountant (CPA), Chartered Accountant (CA), Association of Chartered Accountants (ACCA), Chartered Financial Analyst (CFA) or Chartered Institute of Management Accountants (CIMA) is highly desirable.

Experience

  • Seven years of progressively responsible professional accounting experience with responsibility for complex project/programme accounting and preparation of financial statements, budget management and reporting, in a highly computerized environment.
  • Knowledge of UNOPS financial rules and regulations would be an asset.
  • Experience working in Asia is desirable.
  • Language Requirements
  • Fluency in written and spoken English is required. Knowledge of second UN working language desirable.

Source:https://jobs.unops.org/pages/viewvacancy/VADetails.aspx?id=18983#3


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